Would like to know if anyone is using Confluence to manage the lifecycle of security governance documents, approval, renewal, and retirement. Is it use for proof during audits like SOC2 or PCI?
Hi @Frank Cortes ,
Yes, at CrossALM GmbH, we have successfully implemented document lifecycle management in the medical sector in Germany, including the migration of documents from SAP and other systems. If you'd like to learn more or discuss your specific needs, feel free to reach out to us.
Best regards,Hubert
Was stationed there when the wall came down.
Do you have any documentation on how to convert confluence into a document management system? Would definitely be interested in anything you can provide or suggestion that you can assist with.
We make Document Control for Confluence, which allows you to assign reviewers, lock and sign documents in Confluence. Some of our customers use this to manage documents for audits including in pharma, banking, aerospace and other sectors. Feel free to ask us for help.
@Frank Cortes the solution you should consider is Better Content Archiving and Analytics, a Confluence content lifecycle management tool widely used by enterprise customers (many in regulated industries).
Here is a "manifesto" about how we think Confluence content lifecycle management should work. The key differentiator is that it applies automation at scale for:
1. Automatically refreshing page statuses - Manual updates are possible but not required if you have tens of thousands of pages
2. Notification emails - Content owners and subject matter experts are automatically notified based on your preset rules, with your custom email, calling them to review, confirm, approve or otherwise update status
3. Automatic archiving/deletion - At preset intervals or by manual action content is archived or disposed of complying with company or regulatory rules
Additionally, Better Content Archiving and Analytics brings you Confluence usage stats, user analytics, and dashboards on any tier, not just Premium.You can stay on Standard and enjoy many capabilities (automation, bulk-archiving, analytics) that would otherwise require you to upgrade to Confluence Premium. Check out this calculation of license fee savings.
Feel free to start a free trial, read more and reach out to me for a demo and discussion about your use case.
(I'm part of the team at Midori developing Better Content Archiving and Analytics since 2008.)
Yes I am interested on seeing how you accomplished the task.
Where in Germany are you located, I lived in Germany for 17 Years.
Berlin 🙂
I think I do not have any documents that I can provide without NDA etc. The overall concept is to have digital signature and app to create approvals like Comala Document management + simple reporting like statusview for confluence. Also we have Jira+Qtest+Vera to have another layer of document approvals.
Thanks for the information I will research the options that you have included to see how it would work.
Thanks for the update.
What is the cost of this add-on?
It's free for up to 10 users, and then depends on the user count, you can see the pricing here: https://marketplace.atlassian.com/apps/1217765?tab=pricing&hosting=cloud
Thanks for the quick reply.
What is considered a user?
Thanks for the information and will look at your suggestions.
Hi @Frank Cortes
eSign Document Management & Training is an alternate Confluence app designed to implement a QSM solution for GxP and CFR Part 11 environments. It supports electronic signatures and custom document control life cycles. It also includes document publishing and staff initial/recurring training without having to buy any addons.
Free to try and free forever for small teams (<10)
PM me or contact support@esign-app.com if you have any questions.
Regards,
Chris CairnsDigital Rose
Many companies use Breeze to manage Confluence governance and establish document control as part of certifications, e.g., ISO 27001.
That is because Breeze is a full solution for both review and approval workflows—both mandatory for ISO 27001 or more regulatory environments.
If you are interested, you can try Breeze for free or schedule a personal demo to see how it works.
Cheers, and all the best,Adrian from B1NARY (we are the developers of Breeze)
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