How can I quickly tell whether a specific user can access a specific JIRA project / board?

Lloyd Bullard_xftsde

what it says in the title, using company managed JIRA cloud projects. 

I have several projects feeding into one board. I need a quick way of seeing who has access to what project / board, then updating permissions. I recall there used to be a settings button on projects and boards, but its not there any more, and there is nothing in the "project settings" or "board settings" screens relating to permissions or roles. 

This article was not helpful - 

https://support.atlassian.com/jira-cloud-administration/docs/manage-project-permissions/

the steps it outlines do not match what I see in JIRA (no settings icon). I note that I am an admin of all the projects and boards I look after, but I am not an overall JIRA admin.

and before someone suggests a third party addon - no, I am not going to get permission from the IT security team to install anything new. 

Trudy P Claspill

Hello @Lloyd Bullard 

The short answer here is there is no quick way to do what you want, given you are only allocated Project Admin permissions.

The article that you referenced is about managing permission schemes. That is functionality available only to Jira Product Administrators.

However as a Project Administrator you should be able to see the information in the Permission Scheme associated to your project. Navigate to Project Settings, then Permissions. That will show you which Permission Scheme is associated to your project and the configuration of that Permission Scheme. The Browse Projects permission is the one that makes a project visible to users.

 

There are two topics here:

1. Determining if a user has access to an agile board.

2. Determining if a user has access to a project.

 

For #1 there are two items to check:

1. Has the filter for the board (and any filters that filter references) been shared with the user?

2. Has the user been granted Browse Projects permission for all the projects referenced by the board's filter?

 

Without Jira Product Administrator access, you options to "quickly" figure this out are limited.

If you own or are an editor of the board's filter, you can review the Shares for the filter. Filters can be shared with projects, project roles, user groups, and individual users.

There is no functionality available to non-Jira Administrators to review members of user groups.

If you are the administrator of the project(s), you can check who has been granted access to the project and assigned the project roles by going to Project Settings, then People. However, since project roles can be assigned to user groups, you may again hit a dead end here if a user's access has been granted via user group membership.

A Jira Product Administrator has access to a feature called Permissions Helper which would allow them to select a user and a project and a permissions and find out if the users has that permission for that project. Unfortunately that feature is not available to Project Admins.

 

So, without Jira Product Administrator permissions and without a helpful third party app, there is no quick solution.