How do I set which whiteboards are editable?

Question

Hello,

I am creating multiple whiteboards on a Standard account, and only can have 3 editable at a time.  When I go to create the 4th, the 1st is marked Read-Only.  How can I later change the 4th one to be Read-Only to allow editing again on the 1st?

Thanks.

Andrei Dombrov · Answer

A workaround I found, is to duplicate the whiteboard you want to edit.

E.g. you have whiteboards 1,2,3,4,5. Only whiteboards 3,4,5 are editable but you want to edit whiteboard1.

Workaround: Duplicate whiteboard 1. A prompt will ask you to confirm if you are ok that your most previous whiteboard will become read only (that is whiteboard 3). Confirm, and your new duplicate of whiteboard 1 (that is now whiteboard 6) will become editable.  Delete whiteboard 1 and rename whiteboard 6 accordingly. 
Now you will have whiteboards 2,3,4,5,6.

It is not ideal, but it follows the logic of having last 3 created whiteboards editable.

Scott Sobieraj_7rwhax · Answer

That's genuinely goofy.  The language used is "you can only have 3 editable boards", not "only your 3 most-recently created boards will be editable".  If that's the case, and it's so easy to work around, I feel like either this is a bug where someone didn't implement the requirements correctly, or Atlassian at least need to change that language to better describe the intended behavior, and understand that people are working around it.

Hopefully someone from Atlassian will comment which is the case.  The Whiteboard feature is functionally useless in its current form under the restrictions; it forces me to clone a Whiteboard any time I want to re-open it, and then save it with a datestamp.  The UX is awful.

Barbara Szczesniak · Answer

@Scott Sobieraj The plain answer is that there is no way to make that older whiteboard editable again (much to the dismay of everyone on the Standard or Free plan).

One suggestion would be to have a coworker who does not already have 3 whiteboards create a new board and give you access to view and edit it.