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Admin access to only one project.

MarekL

My business need presents itself as follows:

We have our in-house developers who are working on several projects. There is a new project for which we have engaged an external developer. I need to set up an account for him in our Jira with access to only 1 project (no read access to the rest), where the rest of the team should still have access to the others as well as this one.

I found similar threads, but they seem to be outdated/maybe I don't understand something.

I would appreciate a tip on how I can configure such a setup.

Accepted answers

Trudy P Claspill

Hello @MarekL

Welcome to the Atlassian community.

Adding to the information added by others...

There are two aspects to giving a person access to only a subset of projects:

1. The steps necessary to give them access to those projects.

2. The steps necessary to prevent them from accessing other projects.

To access any 1..n project(s) in your instance, the user must first be granted Product Access to your Jira instance. They must be added to a User Group that grants Product Access.

Second, they have to be in a user group, project role, or other group that has been added to the Permissions in the projects that they should access. How these permissions are managed differs between Company Managed projects and Team Managed projects. For specific advice on the differences, let us know the project type to which the user needs access. You can get that information from the Type column on the View All Projects page under the Projects menu.

The tricky part is preventing their access to other projects.

Again, since project permissions/access is managed differently between Company Managed and Team Managed project, you need to know which types of projects you have on your instance.

You then have to ensure that the user is not a member of any User Group that has been granted access to one of those project.

You also have to ensure that the projects have not been set up to grant access to the "public" (anonymous access) or access to all users who have access to your instance.

For more information about access/permissions management for Company Managed projects refer to:

https://support.atlassian.com/jira-cloud-administration/docs/manage-project-permissions/

And for Team Managed projects:

https://support.atlassian.com/jira-software-cloud/docs/next-gen-permissions/

There are a few posts that discuss granting access to limited projects which may be helpful to you:

https://community.atlassian.com/t5/Jira-questions/How-to-Configure-Company-Vendor-Permissions/qaq-p/1693907

https://community.atlassian.com/t5/New-to-Jira-articles/How-to-give-a-user-read-only-access-to-a-single-project-and/ba-p/1010143

All comments

Anandhi Arumugam _Cprime_

Hi @MarekL Welcome to the community!

If a User A needs to have access only to Project Z, Create user account/invite User A to your Jira site. Go into the user account and grant User level access to Jira product. Now go into the People section within your Project Z settings and add User A to Project Administrator Role.

Please note this gives the user admin access to only Project Z.

Hope this helps!

MarekL

I have not made it clear, he is to have access to ONLY 1 project, where he is to be the admin. No read access to other projects.

Anandhi Arumugam _Cprime_

To have access to even 1 project, the user needs to have a user account created which grants Jira product access. To control the access the user has on the project, add the user to the Project that you want as a Project Administrator role (this is not a Jira admin nor does it give access to any other project unless they are open to everyone to access).