Jira Cloud Automation - To automate release of fix version and send email to recipient

Jeff Boon

Hello Jira Community,

I am looking to set up a Jira Cloud automation rule that will help streamline our release process. Here's what I want to achieve:

1. Automated Fix Version Release:
   • I want the fix version to be automatically released one day after the scheduled release date.
     
     
2. Sending Release Notes:
   • Once the fix version is released, I want to send the release notes (or details of the issues included in that version) to a predefined list of recipients. This would ideally be a summary of the issues resolved in that fix version (e.g., all issues tied to the version), sent via email to relevant stakeholders.

 

Thanks in advance!

Tuncay Senturk _Snapbytes_

Hi @Jeff Boon 

 

It is tricky but here is what I'd do to automate the release of a fix version based on the scheduled release date. Since it is not straightforward with Jira Cloud's built-in automation features (afaik there is no direct access to the release date),  we can use Jira's REST API within the automation rule.

 

- Set up the Scheduled Trigger that runs daily at a specified time (e.g., 10:00 AM).

- Add an action choosing "Send web request" to call Jira REST API which retrieves all versions for your project

<span>Method:</span> <span>GET</span>
<span>URL:</span> <span>https://your-domain.atlassian.net/rest/api/3/project/{projectKey}/versions</span>

- Add an action "<span>FOR EACH: Add a branch" - Branch rule / related issues</span>&nbsp;

 Condition: Inside the branch, add a condition to check if the version's releaseDate equals {{now.minusDays(1).jiraDate}}.

 

- Update the Version to be Released

  add an action within the branch, "Send web request" action to update the version's status to released.

 

<span>Content-Type:</span> <span>application/json</span>
<span>Body:</span>
{
  <span>"released":</span> <span>true</span>,
  <span>"releaseDate":</span> <span>"{{now.jiraDate}}"</span>
}
<span>Method:</span> <span>PUT<br></span><span>URL:</span> <span>https://your-domain.atlassian.net/rest/api/3/version/{{versionId}}<br></span>

 

- Sending release notes (this will be a separate trigger)

- trigger: "Version released" 

- Add a "Lookup issues" action with the JQL:

fixVersion = <span>"{{version.name}}"</span>

 

- add a "Send email" action with the following configurations:

To: enter emails here

Subject: Release Notes for Version {{version.name}}

Body:

Hello,

The version **{{version<span>.name</span>}}** has been released.

Here are the issues included in this release:

{{<span>#lookupIssues</span>}}
- <span>[{{key}}]</span> {{<span>summary</span>}}
{{/}}

Best regards,
Magnificent Team

 

I hope this helps!

Tuncay