Scenario: Create a form for ‘Deboarding Employee’ that captures : Employee Name , Last Work Day and Location. Using Automation - when the form is submitted – email specific employees (based on location) of the ‘Deboarding Employee’. If I run the automation manually (against a previous created ticket with the deboard form attached) checking for Summary condition contains ‘Employee Deboard’ and status is one of ‘Waiting for support’ – the automation works fine and will run as expected – sends an email with ‘Employee Name, Last work day and location’ to specific employees that need to know of the ‘Deboarding employee’. (Location is checked as to ensure what group of people need to be emailed) * I’ve written to the audit log ‘Employee Name’ , ‘Last work day’ and ‘Location’ – and the correct information is displayed there. When I change the automation to trigger on ‘When: issue created’ checking the same conditions listed above – the automation does not work as expected. Summary and Status are correct. When I check ‘Location’ to send email – the location is blank (along with Employee Name and Last work day). Location is a custom field and a screen field. (both Employee Name and Last work day are also custom fields). I have referenced these fields as a ‘named’ field and as a custom field in the automation (issue.customfield_xxxxx). The audit log does not show any information in the fields. I am able to edit the ‘description’ field and add ‘Deboarding Employee’ without the employee name. I’ve also tried ‘Re-fetch’ – 5 times for 5 seconds each – and still no information in the 3 fields. Any help is appreciated. Please see attached screen shots. JSM / Data Center - on prem Service Mgmt 5.9.1

Bill, Thank you for your time. I will contact Atlassian for suggestions. Pam

That does appear to be a timing problem, and I would have expected a single Re-fetch Issue action after the trigger to have resolved this (given what the history shows). I recommend working with your Site Admin to contact Atlassian Support to learn what they suggest: https://support.atlassian.com/contact/#/ While waiting for them to respond...you might try calling the REST API to get the form data directly using the Send Web Request action.

Bill, I just re-ran the form and when issue created automation. Is it possible to add a delay from when the form is submitted to when the automation is launched? thank you, Pam

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Manual trigger vs Issue created trigger

Pamela Hein

Scenario:

Create a form for ‘Deboarding Employee’ that captures : Employee Name , Last Work Day and Location. Using Automation - when the form is submitted – email specific employees (based on location) of the ‘Deboarding Employee’.

If I run the automation manually (against a previous created ticket with the deboard form attached) checking for Summary condition contains ‘Employee Deboard’ and status is one of ‘Waiting for support’ – the automation works fine and will run as expected – sends an email with ‘Employee Name, Last work day and location’ to specific employees that need to know of the ‘Deboarding employee’. (Location is checked as to ensure what group of people need to be emailed)

I’ve written to the audit log ‘Employee Name’ , ‘Last work day’ and ‘Location’ – and the correct information is displayed there.

When I change the automation to trigger on ‘When: issue created’ checking the same conditions listed above – the automation does not work as expected. Summary and Status are correct. When I check ‘Location’ to send email – the location is blank (along with Employee Name and Last work day). Location is a custom field and a screen field. (both Employee Name and Last work day are also custom fields). I have referenced these fields as a ‘named’ field and as a custom field in the automation (issue.customfield_xxxxx). The audit log does not show any information in the fields. I am able to edit the ‘description’ field and add ‘Deboarding Employee’ without the employee name. I’ve also tried ‘Re-fetch’ – 5 times for 5 seconds each – and still no information in the 3 fields.