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Confluence automation for Iterative/loop

venkata naram

Could you set a rule to run only on pages not modified in the last 'n' number of days? Build a rule to list the number of pages and send just one email notification to all the pages.

I have a Confluence automation rule for a page branch where the last modified date is less than a specified number of days.

In the email notification handling the loop, I have given the below code

{{#Page}} {{title}} ((/Page}}

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Manon Soubies-Camy

Hi @venkata naram and welcome to Community!

You can add a page branch to perform actions on pages updated more than x days ago, for example:

Capture d’écran 2024-09-10 à 11.07.59.png

Hope this helps!

- Manon

venkata naram

Hi @Manon Soubies-Camy

Thank you for your immediate response. I seek an iterative process to avoid sending multiple emails for each page. I will try to rephrase my question.

I have created a page branch that returns multiple pages when they satisfy the condition of being updated more than 15 days ago. Currently, I have an action that sends an email notification for each page, resulting in multiple emails.

For example, if the page branch returns four wiki pages, it will send four separate emails. I want to send only one email that consolidates all the pages into the email content. How can I achieve this using an iterative process or loop in the email content?

If you refer to the template that notifies people about inactive pages, I want to achieve the same result using that method.

Thanks

Venkata

Manon Soubies-Camy

Hi @venkata naram, ah, ok, I get it now, thanks for the additional context!

The Lookup action searches for pages meeting your condition:

And you can then use the result in other actions, such as:

Is that what you are trying to achieve?

venkata naram

The given solution with lookupPages is not working. Below is the error I'm facing:

Screenshot 2024-09-12 172810.png

Levente Szabo _Midori_

@venkata naram If you can't overcome the error and want to avoid similar issues in the future, I recommend trying a dedicated solution instead of a general-purpose tool. See this other conversation about Confluence notifications on lifecycle events.

With Better Content Archiving and Analytics, you can have your custom, automatic notification system that:

sends out page lists instead of email flooding
sends out customized page lists (an email to "page owners" will produce a different list for each recipient)
allows you to flexibly customize the email content or translate it
send to many different recipients
manage email templates for different spaces, departments, teams, etc
and more

Many of the Better Content Archiving and Analytics users started out trying Automation for Confluence and found that it wasn't worth their time or they had a complex use case that required a dedicated tool. A free 30-day trial would not hurt so that you can find out for yourself.

(I'm part of the team developing Better Content Archiving and Analytics.)

Adrian Hülsmann - B1NARY

Hi @venkata naram

If you still have issues with Confluence automation, you might also consider Breeze, a tailor-made document management solution for automatically identifying outdated Confluence pages and establishing reviewing workflows.

It is very simple to use yet powerful to keep your Confluence clean and organized.

Breeze can be tested for free in the Atlassian Marketplace. If you would like to see how it works, you can also schedule a personal demo with me.

All the best,
Adrian from B1NARY (we are the developers of Breeze)

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