We are implementing two key projects in our company, which produces events, exhibitions, and shows. We need your guidance on how to optimize these projects using Jira Software and other Atlassian tools.
Project 1: Finance, Supplier Control, and Budget Management
This project involves detailed budget control and supplier management. The key processes include:
- Budget Control: Tracking purchase orders and their relation to specific budget items.
- Supplier Management: Recording work hours and specific details of services provided by external suppliers.
- Invoicing: Ensuring that the invoices issued by suppliers match the purchase orders.
We are looking for a solution that allows us to integrate these processes efficiently, facilitating the comparison between budget, purchase orders, and invoices. Additionally, we need automatic notifications in case of budget discrepancies.
Project 2: Daily Checklists for Each Event
This project focuses on managing daily checklists for different areas of each event, including technical, scenography, store, and management. The key aspects include:
- Technical Checklists: Verification of sound equipment, lights, etc.
- Scenography Checklists: Review of decorations and scenographic elements.
- Store Checklists: Stock control and POS system functionality.
- Management Checklists: Overall supervision and incident reporting.
We need these checklists to be managed through tablets, allowing the responsible personnel to update the status of each item in real-time. We also require that management receive alerts when the checklists are completed or when significant incidents are recorded.
We appreciate any recommendations on how to set up these processes in Jira and other Atlassian tools to maximize efficiency and collaboration within our teams.
