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Sprint reports not showing completed work

tim-vandijck

Hi there,

We've recently started working with sprints in our Jira environment. However, we've not been able to get any value out of the reports available such as the Burnup report, as no issues are being identified as completed work.

Screenshot 2024-07-25 at 14.33.54.png

Reading through the forum, I've found that the reason for this is because the issues that are done are not set to the utmost-right column on the board. Our workflow is currently as follows on the board:

To do > In development > Review QA > Done > Released.

We like to save up features before releasing them, but this will prevent the sprint reports from generating any useful data.

Could anyone advise me how to handle this better in Jira? A way that will ensure we get value out of the reports and are actually able to calculate our velocity, without losing track of what's currently released to the public and what's not?

Any help on this would be much appreciated!

Accepted answers

Bill Sheboy

Hi @tim-vandijck

As you noted in your original question, Jira Scrum boards detect completed work in a sprint (for burn charts and other reporting) when the issue is in a status mapped to the rightmost column on the board.

Your team appears to track releases separate from the sprint work...and you note using a Team-managed project.

You could do that using versions (with the Fix Version field) and release when needed, rather than having a separate status value.

Kind regards,
Bill

All comments

Anandhi Arumugam _Cprime_

Hi @tim-vandijck Please check if a resolution is set on the issues moved to the 'Done' status. Only when a resolution is set, these reports will be able to pull issues based on the Resolved Date. Hope this helps.

tim-vandijck

The thing is, it looks like there is already a resolution set for the issues moved to done. I see a checkmark behind the done column. Screenshot 2024-07-25 at 15.51.45.png

Anandhi Arumugam _Cprime_

Can you see if the Resolution Date set on these issues? You should see something like this.

Resolved Date.png

tim-vandijck

Yes, in this case I have one issue in 'Done' but it isn't seen as a completed issue in the reports. Screenshot 2024-07-25 at 16.02.09.png

Bill Sheboy

Hi @tim-vandijck

Your team appears to track releases separate from the sprint work...and you note using a Team-managed project.

You could do that using versions (with the Fix Version field) and release when needed, rather than having a separate status value.

Kind regards,
Bill

tim-vandijck

Hi Bill thanks for your answer,

You make a good point - perhaps it would be wise to get rid of the released status value. However, If I'm not mistaken, issues are removed from the board/backlog when they are set to the rightmost column on the board after 14 days or so.

I'm afraid to lose track of done issues unless they are added to a fix version.

Happy to hear your thoughts on this, thanks again.

tim-vandijck

For now, I've gone with the workaround explained here;

https://jira.atlassian.com/browse/JSWCLOUD-21257

We'll indeed get rid of the Released column, and have written a query with a shortcut that returns all issues in the project that have been done for more than 14 days, to not lose sight of done issues.

Thanks for your help!

Bill Sheboy

That is a good method for the Kanban boards. For Scrum board, the issues are out of view for the board when the sprint completes (and the next one starts). In that case, the Versions page is one location to see the status of the issues for a specific version.

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