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Producing a Jira Plan across multiple Jira projects

Martin Rady_f28muy

Hi,

I'm trying to pull together a Jira Plan for one single Project I'm manging that has work being done across multiple Jira Projects.

Can this be done?

I'd like to show all the work that needs to be done with the dates in the actual Jira issues that are produced by various scrum, admin, business and other teams all of whom use Jira to capture their tasks.

Can I show this plan under a separate coverall Jira Project which represents the overall actual project we are trying to deliver?

Accepted answers

Trudy P Claspill

Hello @Martin Rady

Welcome to the Atlassian community.

Issues exist in one and only one Jira project at a time. The issues that you want to include can't exist in the teams' Projects and another "coverall" Project at the same time.

How do you identify the issues in the other teams' Projects that apply to your "project"? If you can devise a filter that can find all those issues, then you can create a Plan based on the saved filter.

Martin Rady_f28muy

great thanks for the quick response.

I think that identifying the Jira issues that are in various Jira projects that are part of an overall actual project is something not currently done in a consistent manner.

Which would you suggest is better:

- something in the description?

- a label in the issue?

- or other mechanism that could be filtered for?

All comments

Trudy P Claspill

Hello @Martin Rady

Welcome to the Atlassian community.

Issues exist in one and only one Jira project at a time. The issues that you want to include can't exist in the teams' Projects and another "coverall" Project at the same time.

Martin Rady_f28muy

great thanks for the quick response.

I think that identifying the Jira issues that are in various Jira projects that are part of an overall actual project is something not currently done in a consistent manner.

Which would you suggest is better:

- something in the description?

- a label in the issue?

- or other mechanism that could be filtered for?

Trudy P Claspill

I would not recommend using the Description field because searching based on text and relying on users to enter the correct text is unreliable.

You could use a Label value. Label values are globally available, not case sensitive, and not defined per project, so that is a reasonable option. But again, you are going to be relying on people to add that label when it is appropriate, and not remove it erroneously. You may face some challenges with that.

You are going to need to get buy in from all those teams if you have any hope of the plan being accurate.

Martin Rady_f28muy

We have a field we use for Tempo codes 'Initiative Acc' but I don't seem able to filter the plan on it?

Michał Kowalewski_SolDevelo

Hi @Martin Rady

Welcome to the community!

You might consider some applications for capacity planning that are available in the Atlassian marketplace.

One such application is Team Planner - Resource Planning and Capacity Planning, which was developed by SolDevelo, the company I'm working for.

In the app you can create such a plan for a specific project, still having the possibility to display and add tasks from multiple projects.

The application is in the calendar format.

Additionally you can display such estimations like Original Estimate value or Story Points.

Please take a look:

MK Documentation Updates (29).png

Additionally, the plan can be simultaneously edited by your team, for example, during the planning sessions. There's also a possibility to add days off to your plan for users.

If you have any questions feel free to contact me here. Or if you would like to book a demo to see how our apps work go to this link.

Kind regards,
Michał
SolDevelo Team

Yuliia Hushcha _Reliex_

Hi @Martin Rady

Welcome to the community!

I can suggest you ActivityTimeline plugin. You can see cross-project and cross-team timelines in one place.

The dashboard operates on a straightforward drag-and-drop concept. Assign or split tasks to team members directly from the ActivityTimeline. As well as add internal custom events such as vacations, days off, sick leaves, and more, which are not present in Jira timeline.

65818ddef9077cee5c6b03fd_Take all advantages of the Timeline.png

The app makes it simple to keep track of multiple projects using Special Filters. With timesheet timelines, you can easily keep tabs on how much time you spend on specific tasks and projects.

65818ddff2887113a4ec5a01_Review progress regularly.png

Check the video to see how easy it can be with the add-on.

If you have any questions, feel free to book the demo session

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