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I need to create a clone of a series of issues and assign them to one person

Paul Lombardi

I have a training pipeline board that will have new people added to it semi regularly, and those new people will have a series of tasks they will need to complete, and track the progress of. I have a number, X, of issues that will need to be assigned to every new person added to the board. Basically I need to clone or create and assign X issues to a new person with a few clicks, rather than going through and manually creating and assigning X issues to every new person that joins.

What I have tried and failed to create is having a template of X issues that are all linked to Issue A, and when I assign a new person to Issue A it auto clones and assigns the new cloned issues to the new person. This will not work reliably.

The automation is difficult to create because I cannot set an automation to only apply to one issue, at least not that I can find, so this automation applies to every one of X issues linked to Issue A. Additionally, it does not allow me to auto assign each issue clone to the new person, only the last cloned issue, even though the rule is set to assign the issue created to the person originally assigned to the trigger issue.

Attached photo is my current attempt.

Any help is appreciated, or ideas on how to simplify this.

If you have any questions or need clarification, please feel free to ask and I will try my best to quickly answer.

Thanks! Screenshot 2024-05-19 142421.png

Accepted answers

Jack Brickey

Hi @Paul Lombardi ,

I would use a manually triggered automation. In this way, the new issues are not associated with any existing issue. You would simply run this from any other issue in your project and it would create your list of tasks. I believe you can use a prompt to request for input, such as user which could be set as the assignee.

All comments

Jack Brickey

Hi @Paul Lombardi ,

Paul Lombardi

Thank you for the reply @Jack Brickey. I'm still new to Jira, and especially automation, could you give a bit more information on the set up of this?

Thanks,

-Paul

Matt Parks

If you have Scriptrunner, you could create a Fragment which triggers a REST Endpoint that will create copies from a template epic. Although I've only done this for Data Center, I would think that you could do something similar for Cloud. Let me know if you want to go that route and I can give you some examples of what I've done.

Paul Lombardi

I think I've got most of it made up, but I'm having trouble with automatic assigning. Ideally when I run the automation I'd be able to pick from a list of people from a certain role. Any ideas?

Thanks

Paul Lombardi

I do not believe that I have Scriptrunner. Or if I have it, I have never used it.

Clara Belin-Brosseau_Elevatic

Hello @Paul Lombardi

If you're seeking for an easier way to clone an issue, automatically set an assignee to the clone and sync the assignees, you can try our app Elements Copy & Sync that allows you to clone and sync a full hierarchy of issues with all their content (summary, description, custom fields, comments, attachments, etc).

You can check our guide here.

You can try the app for free during 30 days (and it stays free under 10 users).

Kind regards,

Clara

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