Automation: Update Checkbox Custom Field with Additional Value (Not clearing what is already there)

Question

I have an automation rule that infers what to set for the checkbox field but it is only 'setting' that value and overwrites any existing checked boxes.

Can I read in any preset values to a variable and then include them in the 'set' rule?  I have tried this using a smart value for a variable and then the new value but the UI doesn't allow this.

Does anyone have another secret?

Thank you!

Trudy P Claspill · Accepted Answer

Hello @Celina Kincaid

I think doing something like this with the Advanced JSON Editing option might work, but I haven't tested it.

replace customfield_12345 with your checkbox custom field.

{    "update": {        "customfield_12345": [{                "add": { "value": "option1" }        }]    }}

I inferred this from the following documentation, looking at examples for setting a Checkbox field and for adding another value to a multiple selection field.

https://support.atlassian.com/cloud-automation/docs/advanced-field-editing-using-json/#Checkbox-custom-field

Kalyan Sattaluri_iinm1n · Accepted Answer

Hello @Celina Kincaid

To update the field, instead of overwriting it, you need go to down to the "Advanced Edit" section and provide the JSON there.

{
   "update": {
      "Multi Select": [{ "add": {"value": "Approval A is set"}}]
   }
}

Like in below screenshot.

If you have smart value, you can pass that aswell like below..

{
"update": {
"Multi Select": [{ "add": {"value": "{{some_smartvalue}}"}}]
}
}

Reference:

https://community.atlassian.com/t5/Automation-questions/Update-checkbox-field-select-additional-values-with-automation/qaq-p/2245770

https://support.atlassian.com/cloud-automation/docs/advanced-field-editing-using-json/#:~:text=child%22%3A%20%7B%20%22id%22%20%3A%2010115%20%7D%20%7D-,Multi%2Dselect%20custom%20field,-Select%20multiple%20values

Please try and share if issues. Hope it helps. Thanks!