Send reminder email with issue list to every assignee when sprint is started

Christian Gräfe

I am looking for an automation that sends an email to every assignee when the sprint is started.

Every assignee = all assignees that are mentioned in the issues of the activated sprint.

Email should contain a list with all issues where the user is the current assignee.

 

I managed it for one person (me) and could replicate it, but would be much effort.

Trigger = Sprint is started 

lookup issues to collect all issues in current sprint for the assignee (jql)

email to assignee with body 

<ul>
{{#lookupIssues}}<li><a href="{{url}}">{{key}}</a> - {{summary}}</li>{{/}}</ul>

 

Bill Sheboy

Hi @Christian Gräfe -- Welcome to the Atlassian Community!

First thing, I am using Jira Cloud, and not the Data Center version.  My suggestions are based on what I know about rules, so please test for your Jira version.

 

Second thing: if this is a scrum team, and the people participated in sprint planning, wouldn't they already know this information about the sprint scope / assignments?

 

Back to your rule, I do not believe what you describe is possible with Jira Data Center yet.  The feature which would support this for rules is advanced branching, allowing iteration over the unique assignees for the sprint from a smart value.  Here is the suggestion to add that feature for Data Center: https://jira.atlassian.com/browse/JIRAAUTOSERVER-749

As a workaround, you could try this:

• Create a saved filter to return the issues in the current sprint and which are assigned to currentUser()

project = yourProjectName
 AND sprint IN openSprints()
 AND assignee = currentUser()
 ORDER BY Rank ASC

• And then try...
  • PUSH information method: With your automation rule triggered on sprint start, use the lookup issues action to identify the issues and the distinct assignees with {{lookupIssues.assignees.emailAddress.distinct}} and send them the email with the link to the saved filter, or...
  • PULL information method: Ask the team members to subscribe to the filter on a cadence matching the sprint starts

Kind regards,
Bill