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How to modify custom page status?

Elisabeth Haeck

Hi there, I created a couple custom page status which I would like to modify or remove. In my example, I would like to remove On hold, Ready for planning, Closing down soon or modify the text and colors.

In the Confluence page it only allows me to add a custom status, and not to modify or delete.

Screenshot 2024-04-04 at 12.37.30.png

I'm an administrator of the space, but don't manage to find the right area to change the settings.

Space settings Confluence.png

Any recommendations? Thanks for the help!

Accepted answers

Nikola Perisic

Hello @Elisabeth Haeck

When you click on create a status, it will create it on the space level. In order to delete it, it cannot be deleted from the page, rather from the Content statuses page. Also, make sure that you are the space admin.

All comments

Nikola Perisic

Hello @Elisabeth Haeck

Elisabeth Haeck

Thank you @Nikola Perisic. I am a space admin but do not see the option to remove the status. See screenshot. Screenshot 2024-04-04 at 14.45.41.png

Nikola Perisic

I see, you delete your statuses when you click on the trash bin icon. And you should create your custom statuses within that section that contains Rough draft and other statuses.

Elisabeth Haeck

Thanks for the help @Nikola Perisic

I only want to remove On hold, ready for planning and closing down soon. I don't see that in the Content statuses page to delete... I want to keep the suggested statuses...

Screenshot 2024-04-04 at 12.37.30.png

Aron Gombas _Midori_

@Elisabeth Haeck If you are looking for more flexibility and features in the context of page statuses, give Better Content Archiving a try!

Important differences between our statues vs the built-in statuses:

Our content statuses has color, icon, name and description.
Our statuses support pages and blogs, too.
Our statuses can be automatically maintained in the background to reflect the most current status. (In fact, a job silently refreshes them multiple times a day.) For example, you can set the "To review" status to a page if it has not been viewed for N days, not updated for M days and not labelled with "evergreen".
Our statuses are grouped to status schemes which can be applied to any space. Managing consistent statuses is very easy even in large Confluence instances.
We offer dashboards and reports on statuses (see the shot above).
We offer automation based on the status.
We offer custom notification based on the status.
...and so much more!

(Discl. it is a paid and supported app developed by our team. Free for 10 users!)

Elena Ovdienko _Stiltsoft_

Hello @Elisabeth Haeck

If you are considering Atlassian third-party apps to resolve your use case, you can look at Handy Macros for Confluence. It has Handy Page Status to indicate the documentation status on top of the Confluence pages, similar to the native status. But you get lots of advanced features in our macro:

create an unlimited number of status sets with unlimited options to fit in your every workflow
reuse status sets across spaces for consistency
track the history of page status changes in one click to immediately see the bottleneck
search for pages in a certain status by multiple criteria using our Page Status Report
create notifications for page statuses without updates for a long time using Confluence Automation

Review page status changes in one click (2).png Handy Page Status (3).png

We also have an article to learn more.

Thanks!

Balázs Szakál [META-INF]

Hi @Elisabeth Haeck ,

Custom statuses can not be deleted, since they are pinned to the user, and no other users can "reuse" them. So basically they are colorful labels only, while space-level statuses are managed by the space administrator. It is something like a company managed/team managed project in Jira, you have the flexibility to set anything in status.

If you are looking for a lightweight solution to manage page statuses (custom and suggested), take a look at our app, Advanced Content Navigator.

You can insert multiple macros and manage page statutes, unread pages, and much more!

Screenshot 2023-11-14 at 15.52.02.png

Good luck,

Balazs, PO for ACNC

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