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Tagging Service agents by Customers

Ellie_k1wjl5

Hey Team,

We've found out that our customers are unable to tag our internal team / Jira Service Management Agents. We are able to tag them via @ but they are unable to tag us back which means some of the team are missing notifications.

How can we change this? Seems like a automation maybe a bit heavy for this task.

TIA!

Ellie

Accepted answers

Trudy Claspill

Hello @Ellie

Are your customers trying to tag people who are not assigned to the ticket or with whom the ticket is not shared (request participants) or who are not Watchers on the tickets?

If they are only mentioning people who are assigned to the ticket or with whom the ticket is shared then those notifications can be controlled through the Notification Scheme and Customer Notifications.

If your customers are tagging agents not associated with the ticket, I would have to ask why?

All comments

Trudy Claspill

Hello @Ellie

Are your customers trying to tag people who are not assigned to the ticket or with whom the ticket is not shared (request participants) or who are not Watchers on the tickets?

If your customers are tagging agents not associated with the ticket, I would have to ask why?

Ellie_k1wjl5

Ah that makes sense. So the reason why our customers are tagging outside of what you've said above, is they are tagging the Service Desk Manager (me) to ask questions / approve. I do not watch all the tickets (over 400 in the system) and the team are assigned to it.

It doesn't seem though even as a customer, I can @ a team member assigned to the ticket?

Trudy Claspill

I think customers can only mention the people with whom the issue is shared (Request Participants), but I haven't experimented with it very much.

You may find @Jack Brickey 's response on this other post helpful.

https://community.atlassian.com/t5/Jira-Service-Management/Who-can-customers-mention-in-JSM-customer-portal-help-center/qaq-p/2015327

Zoe Beesley

I have found if you add the users to the clients 'Organization' then they will be able to be tagged in the portal.

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