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Show epics from the management timeline in the epic panel on the development board

Guusje Evers

Situation:

Management works with a roadmap created with the timeline function, where only epics & features are used. This is a seperate environment in jira.

The development team works in a scrum development project. The user stories in their backlog are linked as "children" to the epics in the management timeline roadmap.

This means: backlog user stories of type XXX-300 connected to Epics of type ABC-20. No epics present in the backlog to filter / prioritise / make a selection.

I will be the PO of the scrumteam and need to prioritise the work in the backlog based on the timeline in the management roadmap. It is impossible to manage the backlog without selection on the epics.

What do i need:

I would like to show the epics from the management roadmap in the epic panel of the scrumteam board, such that I can easily structure & manage the backlog of the development team.

Is this possible? If yes, how? If it is not possible, are there any other suggestions to try?

Accepted answers

Trudy P Claspill

Hello @Guusje Evers

Welcome to the Atlassian community.

You need to construct a saved filter for your scrum board. In that filter you need something similar to the parentEpic() funtion.

https://support.atlassian.com/jira-software-cloud/docs/jql-functions/#parentEpic--

I say you need something similar to this function because you want to get the Epics for multiple issues - the issues in your XXX project. However this function requires that an explicit list of the child issues be provided. What you really need is functionality that allows you to put in a filter to dynamically specify the list of child issues:

issue in parentEpic("project=XXX and issuetype in standardIssueTypes() and Parent is not empty")

Natively Jira doesn't have a function that does that.

To get what you need would require a third party app that extends the capabilities of advanced search JQL. Are you willing to buy an app to achieve your requirement?

All comments

Trudy P Claspill

Hello @Guusje Evers

Welcome to the Atlassian community.

You need to construct a saved filter for your scrum board. In that filter you need something similar to the parentEpic() funtion.

https://support.atlassian.com/jira-software-cloud/docs/jql-functions/#parentEpic--

issue in parentEpic("project=XXX and issuetype in standardIssueTypes() and Parent is not empty")

Natively Jira doesn't have a function that does that.

To get what you need would require a third party app that extends the capabilities of advanced search JQL. Are you willing to buy an app to achieve your requirement?

Guusje Evers

Hi Trudy! Thank you I dont think the company want another paid add-on, as the paid Jira itself was already a big thing.

I did try already to adjust the filter in the backlog last week. I did manage to adjust the filter in such a way that the epics from the management board are showed in the backlog.. however, they are not shown in the epic panel. They stay randomly in the backlog instead of the epic panel.

I did a test and created an epic in the scrum environment, and then it is shown in the epic panel. Seems like the panel only shows epics from the specific environment?

Is it possible to change the epic panel query or something?

Trudy P Claspill

Hello Guusje,

What is the project type of the "scrum environment"? What is the project type for the "management board"?

You can find the type information for each project on the View all projects page under the Projects menu.

Can you provide a screen image of what you are seeing, pointing out an Epic from the "management board"?

Can you show us a screen image management roadmap that shows the full issue hierarchy, and point out one of their Epics?

Can you show us the Issue Type Hierarchy configuration? That is something a Jira Admin can access, but not a non-admin user.

https://yourBaseUrl/jira/settings/issues/issue-hierarchy

I have a suspicion that the "Epic" in the management roadmap is not the original "Epic" issue type supplied by Jira.

Guusje Evers

Hi Trudy,

Both projects are business projects. I have copied the development board so i can play a bit with the filter without disturbing the development team.

I think you are right with the hierarchy suspicion. Seems like some previous PO has manipulated features & epics. Anyway - some screenshots:

Development board with adjusted filter showing the management epics & features in the backlog:

Purple issuetypes are features, the pink issuetypes are epics from the managementboard. In the Epic Panel on the left (manipulated somehow as its called "feature panel") there is an original epic from the development board. When i click on "create feature in the panel, it creates an epic. So seems like only the name of the epic panel is changed to feature panel, as no features are shown there.

Management roadmap timeline:

Screenshot below you can see the management timeline board. Pink is the highest hierarchy and is the epic. Purple are features. Both are issuetypes from the same project-ABC. Below feature you can see different "user story" issuetypes from the development backlog. They are linked as children to the features of the management board. These user stories are of project-XXX, so different one.

HIerarchy screenshot:

Highest hierarchy are the initiatives, called "projects" in our environment. Then there is "epics", the pink one.. but seems like those are not the normal jira epics? As the epics (legacy) the blue one is on the same level as the features (purple). The test epic shown in the epic/feature panel in the backlog is blue.

Also it is not possible to create a pink epic in the development project environment. I think that is why they created a new epic, as they dont want everyone in the business to be able to create an epic in the management board.. However, I think its standard jira to onyl give specific people access to the management project right?

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