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Once an issue is created I want to automatically add it to the current Sprint?

Sarah Isaacs

I am creating a books Jira board.

Once an Epic is created in the timeline i.e. a book, I create an issue - writing and then a subtask of storyboard etc.

As part of this initial automation, which is a manual trigger by the creator of the epic (book).

It creates the writing issue and then the sub task. I also want to move the issue to the current sprint, but I can't add an edit issue field as there is no option for sprint. Why would there not be an option for sprint? So I thought can I write it in a smart value?

Any help would be really appreciated.

Thank you

Accepted answers

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Kalyan Sattaluri_iinm1n

Hello @Sarah Isaacs

Please share screenshots of your rule. I see "Sprint" field available to add during issue creation and also during edit screen in the drop down...

Sarah Isaacs

Kalyan Sattaluri_iinm1n

Hmm. I am not sure if this is project configuration set up or what.

Maybe SME's like @Trudy P Claspill can shed some light when they see this post..

Sarah Isaacs

Thank you Kalyan, That's what I wondered too. I'm still quite new to Jira so I wasn't sure if there is another way to do it?

Trudy P Claspill

@Sarah Isaacs

Are you just scrolling through the list of fields, or have you tried typing "sprint" into the search field at the top of the list?

Screenshot 2024-02-21 at 10.53.25 AM.png

Sarah Isaacs

Well the good news is I found the Active sprint Field as you suggested thank you. However my automation isn't working and I'm not sure why? Any suggestions would be gratefully received. The idea is that the user enters all the fields info on who is working on the book in the epic and then this is copied into the issue. Also it move the issue straight into the sprint and so onto the board into the to do column. A subtask is also created for the first user the PO to kick off the book. Thank you

Trudy P Claspill

I don't think "Active Sprint" is the correct field. The field noting the sprint(s) to which an issue has been assigned is named just "Sprint".

Screenshot 2024-02-21 at 12.06.21 PM.png

"Active Sprint" is not a field provided by Jira. It must be a custom field that some administrator added to your instance for unknown reasons.

If you had the right field your choices for setting it would look something like this:

Screenshot 2024-02-21 at 12.08.26 PM.png

You would be able to select "Active Sprint" or "Next Sprint" from any one of the Scrum boards where the board scope includes the project in scope for this rule.

Also, at the point you are executing the Edit action, the issue that is in scope is the Trigger Issue, not the newly created issue. Is that your intention - to edit the Trigger issue at that point? Any fields that you want to set in the newly created issue (the "Writing" issue) should be set within the Create Issue action. There shouldn't be a need for a separate Edit Issue action.

Sarah Isaacs

Hey @Trudy P Claspill I don't have an edit issue/fields option for sprint. There just isn't one there? I don't understand why and how to fix it. Any light you can shed on this would be so helpful thank you.

I basically want the user to create the epic, add epic name and then fill out the fields I have created (content Writer etc) and then run a manual trigger which creates a card(issue) within the current sprint, has the name of the epic along with the title writing card 1, populates the same fields (content writer etc) on the card with the names that they selected when making the epic. Then also creates the first sub task kick off.

I have some of it working but not the fields populated or creating the card(issue) in the current sprint. I can't seem to get that right? Any thing you can do to help would be amazing as I'm still learning and so keep reading as much as I can. thank you so much

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