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Setup Automation to copy a specific phrase from an epic description to a child description

Tamara MacPherson

I'm trying to create an automation that will add a specific phrase (i.e. from the Epic Description to an Issue description when the issue is updated. I need to be able to copy the specific phrase from the epic description, which is unique to each epic. Therefore, I can't simply use the advanced field editing of:

{
"update":
{
"description":
[{
"add": {{issue.epic.description}}
}]
}
}

However, I've only been able to get it to copy the entire description, thus overwriting the issue description.

Any suggestions on how to copy over only the specific text using a dynamic search/match?

Accepted answers

All comments

Mikael Sandberg

You can use the substring smart values to get the specific text if the description in the epic always have the same before and/or after text, something like this:

Bill Sheboy

Hi @Tamara MacPherson

Yes, and...to Mikael's answer:

Context is important for automation rules, and all of the parent epic's fields are not directly accessible to their child issues. Instead they may be found with branching, the lookup issue action, etc.

Please post an image of your complete rule and the audit log details. Those will help the community to suggest adjustments for your scenario.

Until we see those, an example to do what you ask would be:

trigger: some rule trigger (assuming on the child issue)
action: lookup issues with JQL to get the parent epic for the trigger issue
smart value condition: check if an epic was found, comparing {{lookupIssues.size|0}} to 1
action: edit issue for the description field, typing in the smart value needed to extract the specific phrase with text functions: https://support.atlassian.com/cloud-automation/docs/jira-smart-values-text-fields/

Kind regards,
Bill

Tamara MacPherson

Thank you for the quick responses. I've tried a few variations but still no luck.

Here is a copy of what I'm wanting the automation to do:

Tamara MacPherson

Basically we have certain text between HAPPY and HAPPY in the Epic description that needs to be copied to the child issues when the issue has the label Feature.

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