AUTOAMTION - Execute an action if many subtasks created by another automation are done

Kadhem MEJRI

Hello,

With automation I did :

When I create an epic, 5 user stories  (with different summaries) are created

for each user story, 4 sub-tasks (with different summaries) are created 

Example : in user story 1, I created Subtask1, Subtask2, Subtask3, Subtask4

I want to send a mail notification to a user when Subtask2, Subtask3, Subtask4 are in Done status

I tried giving each one a label and then when all the issues with the labels are done I execute the rule and I tried with a summary instead of the labels but I always have a problem on how to tell jira execute the rule ONLY when the 3 conditions are met (3 subtasks with specific label or summary are done)

Can you please help me ? maybe you have a better idea on how to do it

Thank you so much

Bill Sheboy

Hi @Kadhem MEJRI 

Can you write a JQL statement that will determine when your 3 conditions are met?

If so, your rule could be triggered on an issue transition to Done, and then perform the check.  For example,

• trigger: issue transitioned to Done
• condition: issue type is subtask
• then check for your condition in a couple of possible ways...
  • related issues condition: with your JQL to check if the specific subtasks are done
  • or, using Lookup Issues with your JQL, then use and advanced compare condition to check the count of issues found matches what you expected
• action: send the email

 

Kind regards,
Bill