Document Ownership Permissions

Alex Sramek

At the moment, Document Ownership can only be reassigned by the owner or by an admin.

We're keeping tight reins on admin permissions (because of the "Delete Your Space Without Possibility of Undo" button). It's going to cause us significant headache if every request for ownership change of our thousands of docs has to pass through one of three site admins, especially as we're currently migrating INTO confluence and need about 2,000 ownership changes.

We would like users in general to be able to reassign ownership, even if they are not the current owner.

Is there any workaround that would allow us to reassign Document Ownership without an admin intervention? I've looked at automations, but they make you specify the owner in the automation.

Aron Gombas _Midori_

@Alex Sramek Very good timing! :-)

Just this morning, Atlassian announced that it is possible to change the owner through the REST API! If you are migrating a large amount of contents, it may worth to write a little script to migrate the owners. It may require running the script with admin permissions, but it is still more realistic than having 2000 manual intervention by a human admin.

Or, if you consider smarter alternative, then the Better Content Archiving app has a better  page owner concept!

Significant differences:

1. Anyone, having "edit" permission on a page, can change the owner.
2. You can have multiple owners per page.
3. You can have "tree owners", meaning that you set the owner for a page, and he owns all descendant pages recursively with just one click! It means that managing owners is much less administrative work and eliminates lots of potential errors. (I guess that 2000 ownership relation could be largely reduced with this technique alone.)
4. Items 2 and 3 can be used together! (Multiple users owning a tree of pages.)
5. You can assign owners to any type of content, including pages, blog posts, etc.
6. You can search for owners with super-flexible queries.
7. You can send custom email notification to owners.
8. ....and so on. (Owners is just a feature in the app, but there is a lot more!)

(Discl. it is a paid and supported app developed by our team. Free for 10 users!)