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Custom filter to Count Tasks moving from In Progress to Done

Dani Bonilla

I have been looking for information about how to do this, but I haven't been able to get to the right answer. What I need is a filter that shows all of the tasks that passed from the "In Progress" Swimlane to "Done".

I need this to show all of the movements, even if something went from "In Progress" to "Done" and then it came back to "In Progress" and again to "Done". So the result should show 2 movements in that case.

Is it possible to do it? Do I need a special Gadget to achieve this?

Thanks in advance!

Accepted answers

Esther Strom

Hi, @Dani Bonilla - welcome to the Community!

You don't need a special gadget to create this filter; it's standard JQL.

At its most basic, you would use this search:

status changed from "In Progress" to "Done"

You can then add any additional clauses you need, like date (changed before a specific date) or project = whatever.

Danut M _StonikByte_

Hi @Dani Bonilla,

You can do this by using the Control Chart gadget offered by our Great Gadgets app.

This gadget displays the issues from a filter by their cycle time, configurable at your choice. You can configure it to calculate and display the issues that had a cycle from "In progress" to "Done".

All you need is to configure the gadget to use a simple Jira filter that returns the issues from your project. So no advanced JQL is needed in this case.

This gadget offers a Data tab with detailed info about the issues that you can export in CSV. If an issue had 2 cycles, they both will be listed in the report.

The Data tab showing the issues along with their cycle time

Another option would be to just display the Count of the issues. You can easily do this by using the Issue Filter Formula gadget or the Advanced Issue Filter Formula gadget offered by the same app.

For this, create a Jira filter like the one mentioned by Esther and configure one of these gadgets to calculate COUNT for that filter.

With this app you can track projects of type Scrum, Kanban, SAFe, Service Desk, Customer Support, ITSM. For more details, see the articles from our blog.

Hope this helps. If you have any questions, please don't hesitate to contact us at support@stonikbyte.com.

Thank you,

Danut manda

Emre Toptancı [OBSS]

Hello @Dani Bonilla ,

If you are OK with using a marketplace app for this, our team at OBSS built Timepiece - Time in Status for Jira for this. It is available for Jira Server, Cloud, and Data Center.

Time in Status mainly has several types of time reports (showing how much time each issue spent on each status, assignee, or group) but the app also has Status Count and Transition Count reports. These reports show how many times each status and each transition was used by each issue.

For Status Count report, you can even sort and filter the report data based on status counts. In other words, you can easily find the issues that visited a status, did not visit a status or visited a status more than once, twice, etc.

For all numeric report types, you can calculate averages and sums of those values grouped by the issue fields you select. Grouping by parts of dates (year, month, week, day, hour) or sprints is particularly useful here since it allows you to compare different time periods or see the trend. (The screenshot below shows a trend report sample for durations but you can do the same for status or transition counts)

tisCloud_StatusDuration_LeadTime_Average_TimeGrouped.png

The app calculates its reports using already existing Jira issue histories so when you install the app, you don't need to add anything to your issue workflows and you can get reports on your past issues as well. It supports both Company Managed and Team Managed projects.

Time in Status reports can be accessed through its own reporting page, dashboard gadgets, and issue view screen tabs. All these options can provide both calculated data tables and charts.

And the app has a REST API so you can get the reports from Jira UI or via REST.

Timepiece - Time in Status for Jira

EmreT

All comments

Esther Strom

Hi, @Dani Bonilla - welcome to the Community!

You don't need a special gadget to create this filter; it's standard JQL.

At its most basic, you would use this search:

status changed from "In Progress" to "Done"

You can then add any additional clauses you need, like date (changed before a specific date) or project = whatever.

Danut M _StonikByte_

Hi @Dani Bonilla,

You can do this by using the Control Chart gadget offered by our Great Gadgets app.

This gadget displays the issues from a filter by their cycle time, configurable at your choice. You can configure it to calculate and display the issues that had a cycle from "In progress" to "Done".

All you need is to configure the gadget to use a simple Jira filter that returns the issues from your project. So no advanced JQL is needed in this case.

This gadget offers a Data tab with detailed info about the issues that you can export in CSV. If an issue had 2 cycles, they both will be listed in the report.

The Data tab showing the issues along with their cycle time

For this, create a Jira filter like the one mentioned by Esther and configure one of these gadgets to calculate COUNT for that filter.

With this app you can track projects of type Scrum, Kanban, SAFe, Service Desk, Customer Support, ITSM. For more details, see the articles from our blog.

Hope this helps. If you have any questions, please don't hesitate to contact us at support@stonikbyte.com.

Thank you,

Danut manda

Emre Toptancı [OBSS]

Hello @Dani Bonilla ,

If you are OK with using a marketplace app for this, our team at OBSS built Timepiece - Time in Status for Jira for this. It is available for Jira Server, Cloud, and Data Center.

tisCloud_StatusDuration_LeadTime_Average_TimeGrouped.png

Time in Status reports can be accessed through its own reporting page, dashboard gadgets, and issue view screen tabs. All these options can provide both calculated data tables and charts.

And the app has a REST API so you can get the reports from Jira UI or via REST.

Timepiece - Time in Status for Jira

EmreT

Dani Bonilla

Thanks a lot, Esther. Your answer was super useful!
I would like to ask you something else. Is it possible to track movements to different lanes/status at once?
Let's say From "To Do" to "In Progress" and from "To Do" to "Done" on the same chart/gadget. Is that possible?

Mehmet A _Bloompeak_

Hi @Dani Bonilla

Welcome to the Atlassian Community!

You can try Status Time Reports app developed by our team. It mainly provides reports and gadgets based on how much time passed in each status.

Here is the online demo link, you can see it in action and try without installing the app. For your case, you can have a look at Status Count And Entry Dates report. Entry date(see In Development, Ready for Testing, In Testing, In Development columns.) is status transition date and status count(see #In Development, #Ready for Testing, #In Testing, #In Development columns) is how many times an issue is entered to this status.

This app has a dynamic status grouping feature so that you can generate various valuable reports as time in status, time in assignee, status entry dates and status counts, cycle time and lead time, average/sum reports by any field(e.g. average in progress time by project, average cycle time by issue creation month).

You can search issues by Project, Issue Type, Status, Assignee, Issue Creation/Resolution Date(and any other Date field) and JQL Query.
Status durations are calculated according to the working calendar you define. Once you enter your working calendar into the app, it takes your working schedule into account too. That is, "In Progress" time of an issue opened on Friday at 5 PM and closed on Monday at 9 AM, will be a few hours rather than 3 days.
You can set different duration formats.
You can export reports in CSV file format and open them in MS Excel.
You can also add this app as a gadget to your Jira dashboards and reach “Status Time” from Issue Detail page.
You can enable/disable access to Status Time reports&gadgets and Issue Detail page per project, users, groups or project role.

For further details, you can have a look at Status Time Reports How to Videos.

If you are looking for a completely free solution, you can try the limited version Status Time Reports Free.

Hope it helps.

Valeriia_Havrylenko_SaaSJet

Hi @Dani Bonilla ,

Welcome to the community!

As an alternative , I guess you can try Time in Status for Jira (developed by my SaaSJet team) with 7 types of status time reports.

For your exactly need we have Status Count report or Transition Count report

The Status Count report shows how many times an issue has been in each status.

Status count .png

Chart view of report:
Status count chart view.png
The Transition Count report shows how many times an issue has moved between all statuses in the workflow. Transition Count report.png