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How can I have sub-board-specific timelines for sub-boards grouped into one board?

Carly Mojica

I have one over-arching board with three sub-boards. I'd like to set it up so that each sub-board has its own timeline, and the over-arching board shows the timeline for all sub-boards. However, the timeline is the same for the over-arching board and all sub-boards. It's set up as a kanban software project, company-managed.

Does anyone know of a way to have distinct timelines for the sub-boards?

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Trudy P Claspill

Hello @Carly Mojica

Welcome to the Atlassian community.

Exactly how have you create your "sub-boards"? Are these actually separate boards with independent board filters that pull a subset of issues that are included in the over-arching board?

Are you using the Timeline option available in the left-side navigation panel for the board?

Carly Mojica

I am using the timeline option in the left-side panel.

To create the sub-boards, I created my first board (title: Vision) provisioned as a company-managed kanban board. Then, I clicked "create board" and then "board from an existing project" then selected the Vision board. I want four total boards:

Vision
- Design
- Research
- Engineering

I would like for the Design, Research, and Engineering sub-boards to each have their own backlog and timelines. The Vision board would have all backlog items for the sub-boards in its backlog (to see them all combined) and the timeline be a combined view of the sub-boards.

Disclaimer: super new to Jira and this all seems complex. So if I'm missing something obvious, please let me know!

Carly

Trudy P Claspill

Hello @Carly Mojica

When you elect to create a board "from an existing project" Jira automatically creates a filter for that board to pull in all issues from the specified project.

If you go into one of those sub-boards and select Configure Board...

Screenshot 2023-11-06 at 11.51.48 AM.png

...and then click on the General option...

Screenshot 2023-11-06 at 11.53.04 AM.png

...and scroll down to the Filters section you will see the actual filter criteria (1) and the name of the saved filter (2) that was created by that operation.

Screenshot 2023-11-06 at 11.54.46 AM.png

If you want to change the filter to select a subset of issues from the project, then you can click on the Edit Filter Query link at (2). That will take you to the "View all issues" page showing you the filter query and the results. There you can change the filter and save the changes, and those changes will become active wherever that saved filter is used.

Have you already determined how you will identify to which sub-board each issue will belong? Note that whatever method you use, you will have to use that method on all the issues - i.e. Story/Task issues and their Sub-tasks.

Carly Mojica

Thank you for the reply, Trudy.

To answer your last question, yes - I have. I created unique issues for each board and started them with the sub-board name. So for example, Eng To Do, Eng In Progress, Eng Done, Des To Do, Des In Progress, etc. I think that will work.

One question regarding the variable names in the filter. How do you know the variable names for filters?

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