Space By Space Email Notification Options

Question

There are spaces that I would like immediate email updates and spaces that I would like in the Daily Digest.  This would greatly reduce the number of emails I get.  For spaces I am closely connected to, I would like to see immediate updates.  For spaces I'm following that are more of an interest, I would like a Daily Digest.

In essence I would like a global setting like we do now, but would like to override those notifications on a space by basis.

It would also be very helpful to be able to watch a portion of a page tree within a space rather than the entire space.

Brent Vierling · Answer

Yes, I realize it is going outside the capabilities of the Confluence app.  That is why I posted this user story for the Confluence app.  I would like to see it have these capabilities as native to the app as it would benefit a large % of users of the app.

Aron Gombas _Midori_ · Answer

Combine the built-in notifications with those sent by the Better Content Archiving app!

The notifications sent by the app are extremely flexible, for example:

* You can send notifications limited to only one or more spaces by applying the notification scheme only to those spaces!
* Or, you can notifications limited to one or more spaces by using a CQL which limits a notification only to those spaces:

space in (FOO, BAR, BAZ)

...where the list contains the space keys of the spaces.
* Also, you can send notifications limited to a page tree by using a CQL which limits the notification to the parent page and its all descendants:

parent = 12345

...where 12345 is the ID of the parent page.

There are endless possibilities to fine-tune notifications, just see the notification configuration tutorial.

(Discl. this is a paid and supported app developed by our team. Free for 10 users.)

Levente Szabo _Midori_ · Answer

@Brent Vierling You are laying out requirements that go beyond the capacity of the built-in Confluence notification considerations.

You may find the Custom Notifications module of the Better Content Archiving app interesting.

It allows you to tailor the Confluence notifications to your needs, and have a custom schedule on a space-by-space basis. CQL query helps you to collect the pages to notify about. You can even have a custom email template (subject and body) and select the recipients (page owners, specific users, specific groups, author, last modifier, etc.):

For example, you could implement a daily or weekly digest for the spaces you "follow" but don't want to actually "Watch". For spaces where you need immediate updates, you can keep the Confluence "Real-time updates" feature.

I recommend watching this tutorial for more ideas on how to set up your custom Confluence email notifications.

(Please note that Better Content Archiving for Confluence is a free/paid, supported app and I am part of the team developing it.)