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Is there a way to display page statuses next to titles in the content section of Confluence?

Ryan Paul

Hello,

I wanted to discuss the current status indicators for the pages, like "In Progress," "On Hold," and "Done." Currently, these status options are available at the top of each page, above the title. However, I propose having these statuses displayed right next to the page titles in the content section of Confluence. This way, I can quickly grasp the status of a page without navigating to specific sections.

I researched this and found the Page Properties Report and Page Properties macros, which partially fulfill my requirement. However, I find it time-consuming to add the page properties macro to every page, especially for larger projects with numerous pages (sometimes exceeding 80 to 100 pages).

I have a couple of questions:

Is there a method to display the page status directly in the content section when I update the page status on top of the Title?
If not, is it possible to modify the page status directly within the Page Properties Report macro?

Thanks!

Accepted answers

marc -Collabello--Phase Locked-

Hi @Ryan Paul ,

Regarding your questions:

You can display the page status in a page not directly. You'd need an addon like our Document Metadata for Confluence Cloud . However you need to add a macro to each page for this to take effect.
The page properties report macro is "view only", so you can't modify or edit the the properties inside this macro.

However there is an upcoming feature of Confluence: databases. They might be able what to help you.

All comments

marc -Collabello--Phase Locked-

Hi @Ryan Paul ,

Regarding your questions:

You can display the page status in a page not directly. You'd need an addon like our Document Metadata for Confluence Cloud . However you need to add a macro to each page for this to take effect.
The page properties report macro is "view only", so you can't modify or edit the the properties inside this macro.

However there is an upcoming feature of Confluence: databases. They might be able what to help you.

Ryan Paul

Hello Marc,

I appreciate your response. The 'Add status' feature above the Title is indeed great. However, it doesn't allow me to view the status of all pages at once.

To address this, I've been utilizing Page Report Properties and Page Properties. While it requires some effort to add these to each page, it enables me to see the statuses for each page, although to a certain extent.

Regarding the Document Metadata for Confluence Cloud, it does sound similar to what I'm currently doing adding Page report properties and page properties manually to each page.

Therefore, for the time being, I won't be using the 'Add Status' feature above the Title. Hopefully, in the future, the developers will address this, provided other users also have the same requirement.

Also, I am looking forward to the new upcoming feature of Confluence: Databases.

Iain Caldwell

I have a very similar ask - i want to create a list of pages based on a tag....works easily. It also allows me to pick up page properties that i define in the page - however it doesn't let me pick up basic things like the status of the page, last update date, last update by.

All this is in the page but i can't see a way to report.

So rather than using metadata that should be easy to report on i create a page properties table and create my own status which i manually update to mirror the inbuilt....i manually put a data and time for last update.

Kind of feels an obvious thing to be able to do....but i can't see a way other than a creating my own properties

Elena Ovdienko _Stiltsoft_

Hello @Iain Caldwell and @Ryan Paul

If you are considering using third-party apps for your use case, Handy Macros for Confluence from Stiltsoft has Handy Page Status. This feature allows you to set custom statuses from user-created status sets. Later, you can generate reports based on these statuses using our Page Status Report. PSR (1).png

Mattia (Elevatic)

Hello @Ryan Paul

If you are open to third-party apps, the Viewtracker app offers the possibility of filtering by custom status in its Content & Usage Report on the Space level. This will give you a list of contents and their current status.

Kind regards,

Mattia

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