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Jira Automation - Adding Label to New stories added to an Epic

Anu

Hello, Am trying to add Jira Automation rule. My scenario is - Whenever a new story is added to an Epic, it automatically adds Label same as Epic Name.

For ex: Epic summary and Name are same - "Project ABC"

Anytime a user adds a new story under the epic "Project ABC", same label gets added to newly created story as "Project ABC"

any help is much appreciated. thank you

Accepted answers

Trudy P Claspill

Hello @Anu

Welcome to the Atlassian community.

Have you tried to construct this rule?

Can you show us what you have so far, and let us know where you are struggling?

Are you working with issues in a Team Managed project or a Company Managed project?

All comments

Trudy P Claspill

Hello @Anu

Welcome to the Atlassian community.

Have you tried to construct this rule?

Can you show us what you have so far, and let us know where you are struggling?

Are you working with issues in a Team Managed project or a Company Managed project?

Anu

Thanks for the quick response. So far I have just tried as shown in screenshot below.
Am checking when Any issue is created, and IssueType is Story, and Epic Name start with " project ABC" Then Edit issue Fields, and selected Labels value

Upon further digging I realized, any new story created does not have Epic Name as fields but only Epic Link. So hence my automation fails at that step. Couldnt figure out how to get capture Epic Name and mark it is as Label for any new story created.

hopefully that help explain what i have done so far.

also, this is Company Managed Project

Screenshot 2023-09-22 at 6.08.22 PM.png

Trudy P Claspill

We need to back up a moment and look at the problem you are trying to solve with this automation.

Why are you trying to add the Epic Name value from the parent Epic as a Label on the child issue?

If you Epic Name value has spaces in it, it cannot be added as a Label value. Label values can't have blank spaces.

Additionally, Atlassian is in the process of deprecating the Epic Name field.

So, I think we should re-examine the problem you are trying to solve and consider if there is a better solution.

Anu

Hi Trudy,

As you rightly mentioned above, the use case am trying to accomplish here is to add the Epic Name value from the parent Epic as a Label on the child issue so that when the child issue gets moved from Original Epic to a New epic for next PI OR diff team, it will retain the previous Epic Name in form of label for the Jira dashboard reports.

This is to avoid lot of manual updates to each ticket with Label names.

Problem: The teams are using 5 Epics (IssueTypes) which doesn't gets closed for the year for Ex: Prod Support, Tech Debt, and few other lets say Epic 1, Epic 2, Epic 3 . For each PI, we have PI specific Epic, where teams would like to pull in planned tech debt items, Prod support or enhancements, so we know going into PI who much work we can accomplish from the original bucket of 5 Epics.
In order for teams to differentiate what are different what were different types of stories pulled into PI specific Epic, labels are leveraged.

Am trying to see if I can automate naming Labels.

Hopefully that helps explain the use case am trying to accomplish.

To answer other questions:

1. The blank spaces in epic name as label, realized when creating labels. Thanks for confirming the same.

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