Automatically close an epic in when all linked issues (from another project are closed)

Rosana Casilli

Hi all!!

 

I am trying to achieve the following scenario.

I have a project A wich will have epics and some epics will have some child issues (same project of course) and some linked issues from project B,C, and D.

We need to close Epic in project A, when all child issues and linked issues from project B,C and D are closed. 

 

Can you help me to find out have to solve this?

 

Thanks in advance,

Ro

Rosana Casilli

Hi All!!!

 

After several days, I finally got what I needed using automation.

I have had to create some custom fields, and create not only one but three automation rules.

If anyone interest, here it is what I have done to recreate the possible scenarios:

 

Situation: We have a project A, where users creates epics an these epics could be:

1. Epic-> child issues

2. Epic-> linked issues from same project or other projects

3. Epic -> child issues 

           -> linked issues from same project or other projects

 

So, first of all, I need to know:

1. has the epic child issues?

2. has the epic linked issues?

3. if the epic has child. are all child issues closed?

4. if the epic has linked issues, are all linked issues closed?

Saying that, I created 4 custom fields, haschild, haslinked, childclosed, linkedclosed. All fields with default value set to NO

 

Now, first two automations:

 

On Project A, I created one automation, 

Trigger event: On create issue

Condition: if parent exists then haschild 

Branch: for epic parent set haschild to Yes

 

As a multiproject rule:

In rule details. select all the project that are going to be involved to project A

Trigger event: when issue linked

Branch: for  linked issues (all types), set haslinked to Yes

 

Last an more important rule

as a multiproject rule: close epic 

In rule details, select all the project that are going to be involved to project A

Trigger event: when issu transition to Done 

 

Branch: For epic (parent)

Condition: stories (or other issues in this epic) match jql Status = Done

then childclosed =Yes

if issue matches JQL : haschild, haslinked, childclosed, linkedclosed

(linkedclosed =Yes and haslinked= SI and childclosed= SI and haschild=SI) or (linkedclosed=SI and haslinked= SI and childclosed= NO and haschild=NO) or (linkedclosed=NO and haslinked= NO and childclosed= SI and haschild=SI) 

Then transition to done

 

Branch: for linked issues (all types)

Condition: all link types match Status =Done

Then linked linkedclosed = yes

if issue matches JQL : haschild, haslinked, childclosed, linkedclosed

(linkedclosed =Yes and haslinked= SI and childclosed= SI and haschild=SI) or (linkedclosed=SI and haslinked= SI and childclosed= NO and haschild=NO) or (linkedclosed=NO and haslinked= NO and childclosed= SI and haschild=SI) 

Then transition to done

 

So the scenarios that I have tested are:

 

Hope this helps!

 

Ro