Setup a new user for a specific project in Jira Software

Dewa Fakha Shiva

Hi there,

I want to add a new user and only for this specific project.

When I tried to add this new user, the default access is this user has access to all the projects, I have read this article on how to setup the new user for specific project but I don't understand how the implementation really works.

The article mentioned about setting up the project role, the group user and also modifying the permission to the group/role, this part that I don't understand on how to setup the permission to only see this one project and also only for this group.

So the condition is:

1. My company has this vendor that manage to handle some of our projects.

2. The team of this vendor handle each of our project.

3. The goal that we want is to limiting this each member (developer) of the vendor to only has access to each project, not all the project that the vendor given.

 

The question is should I create a group for each project and adding the new user to each group for the project or can I create just 1 group for external-jira-software-access and decide who will be have access to each project.

 

So this is what I have been done this far:

1. I have created this new group as external-jira-software-access

2. Added the new user to that group and removed the user from other default group

3. Create a Project Role that named External team

 

I don't know the next step that I need to do to achieve the goal, can anyone help me to clarify this confusion that I experiencing right now?

Thank you guys in advance!

Sanjog Sigdel

Hi @Dewa Fakha Shiva

To keep it simple, a normal developer in your team, Jira user must have basic permission of viewing a ticket, editing and assigning it to another team member. Few permissions like managing sprints, providing roled and permissions are limited to Scrum Master, Project Manager and Jira Administrators.

So one of the simple way to moderate user to only browse a single project is managing the Permission Scheme.

What you can do is you can copy the existing Default Permission scheme that you can find in your project Setting -> Permission section. In that permission section, remove unwanted users or groups from the permission you don't want to allow. And add individuals or groups in individual action like Edit, Comment, Delete, Assign, etc.

 

The challenge here is:- We can easily restrict an individual from one project. But if you  have multiple project, then there are two ways:

1. Either create separate permission for each project, divide project based group and provide access to those groups only.

2. Otherwise say one team member can only view and moderate one project. But the other project permission still allow basic view and edit permission to users in jira-users, jira-developers group. So they will be able to view rest of the groups.

Choice is yours to implement.