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Create Sub-Tasks automatically based on Story Description

Hizkeel Khan

Hi Everyone,

I hope everyone is fine. I have some weird question this time. I want to automate the creation of sub-tasks based on the description of the Story.

Here is the scenario. I have created Story with the detailed description, I want to automate creating sub-tasks based on this story description. For e.g. I have entered a detailed description with line breaking or something like

1. Some example text

2. Some example text

3. Some example text

Now 3 sub-tasks needs to be created based on this description entered in the user story.

The idea behind this is I don't need to create sub-tasks every time when story is created and I have to create sub-tasks for every story, that's how my project works.

I am not very hopeful that this is possible but kindly let me know if there's any possibility.

Accepted answers

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Hizkeel Khan

@Vikrant Yadav - Can you please help me out here?

Vikrant Yadav

@Hizkeel Khan You want to capture all three example text and store in sub-task, or you want just to check if example text is available or not ?

Hizkeel Khan

What I want the sub-tasks should be created automatically from the main story and divided into like 2-3 subtasks.

The main story description should be divided into number of sub-tasks that are created. The idea is I don't need to write/copy description of each sub-tasks separately.

Vikrant Yadav

Hi @Hizkeel Khan Here is the solution, I have used substringBetween(String open, String close) to get Story Description data and copy in into Sub-tasks.

Second Sub-task.jpg First Sub-task.jpg

Vikrant Yadav

You have to split description based on your data, I have designed based on my description data :- https://support.atlassian.com/cloud-automation/docs/jira-smart-values-text-fields/

Screenshot 2023-08-03 131035.jpg

Hizkeel Khan

@Vikrant Yadav - Thank you so much for your detailed answer. This looks great.

However, this still doesn't solve my problem. Using this I still have to create the automation rule every time against the Story. The description will be different for every story so it doesn't serve my purpose.

I am trying to automate the process. For story I created, the sub-tasks should be created automatically with the description of the Story divided into sub-tasks automatically.

I am attaching SS for reference. Can we create the sub-tasks based on divider (horizontal line). This way I won't have to specify the description in sub-tasks every time while creating automation rule.

I hope I have made it clear to you.

dummy text in description.png

Vikrant Yadav

Hi @Hizkeel Khan Jira's smart values do not have a direct function to extract text before or after a horizontal line from the Description field. Use something string like ---- or ____

Andrew Trainor

Did you ever get a solution? I am working on a similar automation

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