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PTO and Leave Tracker Recommendations for Jira Advanced Roadmaps

Alexandra Wayne Harper

I am looking for a pluggin or a process around how to track PTO and Leave in Jira that is compatible with Jira Advanced Roadmaps. I added PTO as an issue in jira but that doesn't seem to be the best way. It would be great to either get an add on or find out tips others have on tracking this in the tool.

My company uses a google calendar to input their PTO and vacation days. It would be amazing if it there was a way to port that info into jira or just use jira instead. Please let me know!

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Jaime Capitel (resolution)

Hi @Alexandra Wayne Harper

What would be your requirements for tracking PTO and Leaves? What do you expect to do with the information?

Would you for example expect users not to be assigned issues when they are away? Are you looking at ways to handle capacity and reacting to the actual workforce that is available at any given time?

Alexandra Wayne Harper

I dont want work scheduled while they are out of office - that also helps with capacity planning. Right now having it as an issuetype showcases it in the gantt chart and makes it clear to now schedule work over that time. It is a work around for sure..

Jaime Capitel (resolution)

I understand. It sounds like Out of Office Assistant for Jira Cloud could help you: users can create rules that reassign tasks assigned to them during their absence. These reassignments can also go to Unassigned. But in some cases, perhaps it's good enough to pick a delegate assignee to take care of things during someone's vacations.

Something else that would fit your use case:

You can connect Google Calendar with Out of Office assistant via Zapier so that the PTO doesn't have to be maintained on two platforms
To control issue assignments are canceled by the Out of Office, you can easily create a dashboard gadget that reports on this. The JQL that you'd be using is:
```
assignee CHANGED BY "59fb203e1c0767667b2ce0ad" TO&nbsp;"-1"
```
Where 59fb203e1c0767667b2ce0ad Where is the user ID associated to Out of Office Assistant in every instance, and -1 is the userID of Unassigned.

For full disclosure, note that I'm the product manager of Out of Office Assistant, which is developed by resolution GmbH, my employer.

I'd be curious to know if this would be helpful for you, or whether you are expecting to find something different. I agree that capturing PTO as an issue type is not ideal...

Alexandra Wayne Harper

Can this be visualized in Advanced Roadmaps at all?

Alexey Panteleev

Are any Atlassian product managers on this thread?

Thomas Chung_bgmiwu

Late to this but I don't think anyone has solved the Advanced Roadmaps integration cleanly. Most leave tools track it separately from Jira issues, which means Roadmaps doesn't see it.

The Google Calendar approach you're already using might honestly be the least friction option until Atlassian ships the Individual Capacity Planning feature they've been working on. There are Marketplace apps that give you a team availability view inside Jira, but none that I know of feed directly into Roadmaps capacity.

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