Assigning all users in a group a subtask with automation

Question

Hello everyone,

What I want to do is when a issue is completed, have an automation to create the same subtasks based on the amount of users in a group and have all the users in a group assigned this subtask. Is this possible to do with just the Jira automation, or do I have to download a plugin to do this?

Gregg · Answer

I did not make this work the way I wanted but instead I did this. I just made an automation rule from one status to the next and manually had to put all the users in Jira to be assign a subtask for the training. Its cumbersome but it did the trick. If the a new user comes in you can copy the preexisting rule and just add the user under assignee or if you need to remove a user also needs to be done manually. I would like to see a fix for this in the future as in adding a group instead of just one user.

Randy Reddekopp · Answer

Same issue here.

We have some training and competencies that staff need to sign off that they have completed which we were hoping to track in Jira alongside how much time it took them.

I envisioned having a parent ticket that describes and links to the training course (or attach source material) and then assign a subtask to everyone on my team to get them to "complete" on their own.

I can't figure out a way to make this work with existing automation but it sure would be nice to be able to loop through a list of users and create a subtask for each of them!

Bryan Agito · Answer

Hi Gregg,

I am having the same situation, did you manage to make this work?