Managing the contents of meeting notes

Question

Hi Everyone!

I'm a Product Manager who captures a ton of information in my meeting notes.

I want my meeting notes to act as a repository of information rather than constantly needing to copy notes onto other pages of my confluence spaces, but what I find happens over time is my notes become lost in a hard-to-navigate content dump.

Specifically, what I find difficult

* Naming convention for meeting notes- meetings will consist of a range of topics, and I find giving it an all-encompassing intuitive name basically impossible?
* Finding specific Item Notes - You can use labels, but is there any other hack you can use to help tag information for later searches?
* Needing to constantly copy notes onto other confluence pages - Is there an app you can use to automate the distribution of contents of notes somehow?

Please let me know your tricks/hacks/app ideas!

Teresa_DevSamurai · Answer

I think this app will be helpful for you now

Leanboard: Visualize your business model, workflow, plans, ideas, meetings on virtual whiteboards

https://marketplace.atlassian.com/apps/1223793/whiteboards-process-workflow-visualization-for-confluence?hosting=cloud&tab=overview

Samuel Westen_ygz80p · Answer

Hey @Teresa_DevSamurai

Would you be able to link these apps here?

I've been unable to find them in the Marketplace.

Thank you.

Teresa_DevSamurai · Answer

Hi, Here are some tips and ideas, hope that might help

1. Naming convention for meeting notes: includes the date, meeting name, and any relevant keywords. For example, "2022-03-14 Weekly Standup Meeting"

2. Use page templates: includes sections for agenda items, action items, decisions made, and next steps.

3. Use labels

4. Use macros: You can use the "Excerpt Include" macro to automatically include specific sections of your meeting notes in other pages or use the "Page Properties Report" macro to create a summary of meeting notes across multiple pages.

5. App: I think the app: "Whiteboards: Process & Workflow visualization for Confluence" may help you

Hope these tips can help you,

Regards