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How can I create standardized templates for bug and story tickets in Jira?

Phil Rosen

I would like to use templates to standardize the creation of bug and story tickets across our teams. The templates should include headers such as Summary, Explanation, Steps to Reproduce, Expected Results, Actual Results, Timeframe, Workaround, Customer Impact, Persona, Description, Acceptance Criteria, Timeline, Screenshots or Attachments, and Customer Success Questions or Feedback.

For each header, I want to include subtext that will act as prompts/checklists to ensure that our team includes all necessary information. For example, under the "Summary" header for bug tickets, the subtext could read "Provide a clear and concise summary of the issue or bug that you've encountered."

I want the subtext to be pre-populated in the templates, so that the person creating the ticket only needs to delete the suggested text and replace it with the appropriate information.

How can I create these templates with subtext prompts/checklists for each header, and make them easily accessible to everyone on our team?

Accepted answers

Christopher Maxwell

Hi Phil,

Welcome to the Atlassian Community!

Great question - because providing help/context to users is good.

Short answer is that it is not possible by default within Jira.

However, I recommend you review some of the Marketplace Apps related to issue templates to see if an app provides that functionality:

https://marketplace.atlassian.com/search?product=jira&query=issue%20template

I am curious if you are you working in a Company Managed, or Team Managed project?

Beyond that here are a few ideas that may help bridge the gap for you:

For Team Managed projects, adding a field description below custom fields will display that text when the issue is being created.

Team Managed projects, custom fields, you can specify default text to display in the field.

For Company Managed Projects, good news is that a new feature allowing default values to be added to system fields is currently in process!

https://jira.atlassian.com/browse/JRACLOUD-4812

I recommend you watch that feature.

I hope this helps!
-- Christopher

(if this answer is helpful, please be sure to mark it as an answer - not only will it help others to better find information related to the topic, but it also will help me on my journey to become an Atlassian Community Leader)

All comments

Christopher Maxwell

Hi Phil,

Welcome to the Atlassian Community!

Great question - because providing help/context to users is good.

Short answer is that it is not possible by default within Jira.

However, I recommend you review some of the Marketplace Apps related to issue templates to see if an app provides that functionality:

https://marketplace.atlassian.com/search?product=jira&query=issue%20template

I am curious if you are you working in a Company Managed, or Team Managed project?

Beyond that here are a few ideas that may help bridge the gap for you:

For Team Managed projects, adding a field description below custom fields will display that text when the issue is being created.

Team Managed projects, custom fields, you can specify default text to display in the field.

For Company Managed Projects, good news is that a new feature allowing default values to be added to system fields is currently in process!

https://jira.atlassian.com/browse/JRACLOUD-4812

I recommend you watch that feature.

I hope this helps!
-- Christopher

Christopher Maxwell

Hi @Phil Rosen I'm circling back through some of my posts to check and see if your question has been answered (as best it currently can be) or if there is anything further?

If the question is answered, when you have a moment, would you mark the ticket as "answered"? Doing so helps keep the Atlassian Community Forum Tickets up-to-date with their classification as to whether the ticket has been answered or still needs assistance.

Have a great week!
Christopher

Phil Rosen

@Christopher Maxwell thanks for circling back. I ended up getting "Easy Templates". While not exactly what I wanted, it does the job and they have a great support team that you can actually meet virtually with if needed.

Christopher Maxwell

@Phil Rosen That's great to hear - thanks for sharing!

And, please mark this ticket as answered so that it will be properly categorized as no longer being open.

Youssef Al Kayyal

Simpler solution for whoever searches for this post.

For team-managed projects:

Follow this path:

Project menu (3 dots) > Project settings >
On the left dashboard expand Issue types > Click on issue you wish to edit.
Expand description using the expand small button to its right side > edit the default description > Save changes.

For company-managed projects:

This link contains valid information: JIRA Knowledge Base

Konstantin Virolainen_p0i1w1

If you want to go beyond static templates — for example, to make sure every ticket is clear, complete, and follows your team’s standards without extra back-and-forth — we’ve been working on AI Copilot — Beyond Templates.

It lets you set the exact structure and prompts you want for each issue type, then uses AI to turn rough notes into a complete ticket or check an existing one against those standards. Just launched last week if you’re curious to try it.

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