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Configure notifications for myself for all activity in a project

Joel Howard

I'd like to subscribe myself to notifications for all activity in a given JIRA project. Basically I'd like the same notifications I get for tickets assigned to me, or that I'm watching, for all ticket activity in the project.

I'd like to do this without modifying the settings on the project itself. Is such a thing possible?

Accepted answers

Trudy P Claspill

Hello @Joel Howard

Welcome to the Atlassian community!

Are you a Project Admin for the project or a Jira Admin? If so, you could create Automation Rules to send yourself email for various actions, but it would take multiple rules to get emails for each event in real time on every issue in the project.

That could also result in so many Rule executions that your system would hit its limit for the number of free rule executions allowed.

What problem are you trying to solve with this?

Perhaps instead of that you could set up a Search filter to find all issues in the project that have been updated in the past 24 hours, and then set up a Subscription to that filter to email you the results once a day.

Here is the home page for searching for issues, which includes links to other pages about working with the results (including saving filters and setting up subscriptions).

https://support.atlassian.com/jira-software-cloud/docs/search-for-issues-in-jira/

Nicolas Tagle

Hi Joel,

I think the best way to accomplish this is to create a filter and subscribe to it, for example I created this simple filter with JQL ( not mandatory) that will show all issues updated during the day:

project = MindSoup and updated >= startOfDay()

As you can see you can set up the times this subscription will send you the results of the query to your email. Let me know if this was useful.

Cheers,

Nico.

All comments

Trudy P Claspill

Hello @Joel Howard

Welcome to the Atlassian community!

That could also result in so many Rule executions that your system would hit its limit for the number of free rule executions allowed.

What problem are you trying to solve with this?

Here is the home page for searching for issues, which includes links to other pages about working with the results (including saving filters and setting up subscriptions).

https://support.atlassian.com/jira-software-cloud/docs/search-for-issues-in-jira/

Joel Howard

Hey Trudy, thanks for the quick answer!

Mostly I'm looking to keep abreast of backlog changes and new ticket additions. I was hoping this could be (roughly) realtime with one email per change, but it sounds like we would hit the limits of automation rules for that.

As for using a search filter - would that filter need a clause for every field, if I wanted the list to include *any* changes? I'm struggling to build a filter that includes tickets with any change to any field. Other than that, the subscription filter might work well for me.

Nicolas Tagle

Hi Joel,

I think the best way to accomplish this is to create a filter and subscribe to it, for example I created this simple filter with JQL ( not mandatory) that will show all issues updated during the day:

project = MindSoup and updated >= startOfDay()

As you can see you can set up the times this subscription will send you the results of the query to your email. Let me know if this was useful.

Cheers,

Nico.

Joel Howard

Thanks @Nicolas Tagle! @Trudy P Claspill this answered my question on your reply as well. Thanks guys, I think this will solve my use case nicely (although not quite as nicely as a project-wide "watch" button).

Trudy P Claspill

I see you got the answer from @Nicolas Tagle 's reply.

Karyna Tyrnavska _SaaSJet

Hi, @Joel Howard !

You can use Boomerang: Reminders for Jira issues add-on.

My team has developed this plug-in to automatically remind users when the time comes via a comment in issue and email notification.

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