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How can I create a filter so see in the board overview what is all assigned to me?

Victor_8dpriy

Hi,

I want to create a filter to see what is all assigned to me during a sprint. We work with tasks and sub tasks, the tasks I can filter on but the sub tasks assigned to me are never shown in the board view.

e.g. Person X had the task Test 1, but Person Y is assigned to a subtask, now person Y can not see this tasks assigned to her/him when they open the board view.

How can I create a filter that everything (tasks and sub tasks) that is assigned to me is shown.

Kind regards

Accepted answers

All comments

Michael Worthylake_wzijeu

This can be done by using the ALL PLANS VIEW Under plans. Then when that opens up on the left side click on filters and choose only assigned to me. You will be able to see the the tasks and the sub tasks.

Trudy P Claspill

Plans is a feature of Advanced Roadmaps which is available only in the Premium and Enterprise subscriptions for Jira.

Trudy P Claspill

Hello @Victor

Welcome to the Atlassian community!

Are you working with a Team Managed project or a Company Managed project? It will say which at the bottom of the navigation pane on the left.

Does the board have Swimlanes configured, if it is a Company Managed project, or the Group By option used, if it is a Team Managed project?

Ste Wright

Hi @Victor

This depends on the circumstance.

---

Tasks Assigned, Sub-tasks Unassigned:

Natively, this isn't possible. This is because you need a sub-query - i.e...

Tasks assigned to me - assignee = currentUser() - standard query
Sub-tasks attached to these Tasks ("Sub-tasks of") - sub-query

Two options are:

Use an App which expands the power of JQL to allow for this - see some options here
Assign the Sub-tasks to yourself also. You could do this via Automation if needed, to save the additional manual effort

---

Tasks/Sub-tasks Assigned, Different Users:

To clarify this example, I'm assuming:

Person A has Tasks / Sub-tasks assigned to them
Person B also has this split
Person B is assigned to Task 1; some of Task 1's Sub-tasks are then assigned to Person A

I tried this in a Company-managed Board, in a few different Swimlanes scenarios - Stories, Assignees, etc. In all instances using the "Assignee Icon" (next to the Search Bar) it shows both my Tasks, and my Sub-tasks - even if I was not the Assignee of the "main Task"

It also worked in a Team-managed Board, but only when I was Grouping by Subtask.

---

If the latter is the most relevant example of your issue - perhaps you can provide us some more information:

Is it a Company-managed or Team-managed Board?
If Company-managed...
- What filter is currently set?
- What other options are set (Swimlanes, Quick Filters, etc)?
Could you provide screenshots to show the behaviour?

Ste

Trudy P Claspill

@Ste Wright

Per the original post, I believe the user is not trying to get subtasks from the Tasks assigned to them. They are trying to get subtasks assigned to them that are under Tasks that are not assigned to them.

Trudy P Claspill

In a Company Managed project board when the Assigned To avatar is selected then both Tasks and Subtasks assigned to the specified user are shown, even if the parent of the Subtask is a different user.

If you are not seeing Subtasks when you click your own Assigned To avatar, then I think you may be looking at a board for a Team Managed project. On such board the Subtasks only display when the Group By option is set to Subtasks, so whether you have clicked the Assigned To avatar or not should not matter.

Ste Wright

Thanks @Trudy P Claspill - updated my response.

Ste

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