Jira Clean Up - System Stats

Question

We recently migrated our on-prem Jira Data Center to the Cloud and would like to begin a project to clean up our environment.  I'm looking for a way to export a list and/or total number of the following items:

* Version
* Components
* Custom Fields
* Issue Security Levels
* Issue Types
* Screen Schemes
* Screens
* Statuses
* Workflows

Is there an easy way to do this in Jira Cloud?

Thank you!

Becky Hylek

Mayur Jadhav_30osel · Answer

Hi @Rebecca Hylek

Welcome to the Atlassian Community!!!

There is no way to export the custom fields, statuses, etc out of the box.

They are two ways to do it either by Manually- Ideally too much time consuming or the second way to do it by using third party add-on which is available in the Atlassian Marketplace and the add-on name is Optimiser for Jira .

Cheers,
Mayur

Nic Brough -Adaptavist- · Answer

Sadly, no.  There is in Server and DC for some of the items on your list, but not in Cloud.  I'm afraid you'll need to plough through them manually.

You'll also find that a flat list of this stuff is not actually useful in defining what you want to clean up.   A simple list of versions is of no use in housekeeping, you probably want to know what versions are in use and in which project and by volume.  Similarly for all the schemes - a flat list is not going to tell you much, you'll want to be looking at how it is used.  And the best place to do that is inside the application!

There are several ways you could try to analyse usage, and your choice of which way to go should be determined by your people's pattern of usage.  Would it be best to look at it project by project?  Team by team?  Or more useful to approach it from the point of view of the reporting you are doing - what fields are actually useful?

Either way, before you even start any usage questions, do some basic housekeeping - go into each config list (permission schemes, notification schemes, workflows, workflow schemes, screens etc.  But not fields, those do not have functions that make this easy).  No need to analyse anything, just delete anything that is "inactive" - not used by any project.

This will make your usage analysis a lot quicker and easier because you won't have to be looking at things that are not in any use.