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What is the best way to view a team members bandwidth or work load availability in Jira project?

Josette Contreras

Hi there, What is the best way to view a team members bandwidth or work load availability in Jira project? Let's say the team member is working on multiple initiatives in Jira. What is the best way to generate a report or show a visual of the work they are assigned to?

Accepted answers

Nataliya Vasyliv_Reliex_

Hi @Josette Contreras

If you consider using the plugin you may try a resource planning plugin ActivityTimeline.

In ActivityTimeline you can work with projects, multiple teams, tasks, and individuals in one place and see a clear picture of the workflow.

ActivityTimeline is presented as a timeline dashboard with a Workload panel where you can calculate the actual workload, and availability, and track users' worklog, taking into account the weekends, holidays, or day-off.

Project Planning for Jira.png Managers/team members can view important information pertaining to their available capacity and workload on the multi-functional indicator. It clearly is shown as a color-coded advance to help individuals' productivity.

Cross-teams view benefit: plugin delivers wide visualization in order for you to comprehend how to manage your teams more effectively.

Team Management.png

If you have any additional questions please feel free to ask me. We can provide a demo session for you if needed. Or read about more features here.
Nataliya, ActivityTimeline Team

All comments

Ismael Jimoh

Hi @Josette Contreras

The above question really depends on how you are measuring workload.

For example we could use issue assignment to determine which users are assigned to specific tasks and create agiler out of it which we then add via a gadget to a dashboard showing how many issues users are currently assigned to for us to gauge how busy they are.

Alternatively, in a Jira Software project, we can combine issue assignment and various estimates (story point, time) to get a similar result which could be reported on via your Jira reports.

There are multiple options available here that a simple answer isn’t available without understanding in proper details your use case.

Ismael Jimoh

You can also look at add-ins like these:

https://marketplace.atlassian.com/apps/1218151/capacity-tracker?hosting=cloud&tab=overview
Advanced Roadmaps for Jira, e.t.c

As they provide various features that help you analyse users capacity for your planning or report.

Nataliya Vasyliv_Reliex_

Hi @Josette Contreras

If you consider using the plugin you may try a resource planning plugin ActivityTimeline.

In ActivityTimeline you can work with projects, multiple teams, tasks, and individuals in one place and see a clear picture of the workflow.

Cross-teams view benefit: plugin delivers wide visualization in order for you to comprehend how to manage your teams more effectively.

Team Management.png

If you have any additional questions please feel free to ask me. We can provide a demo session for you if needed. Or read about more features here.
Nataliya, ActivityTimeline Team

Josette Contreras

@Nataliya Vasyliv_Reliex_ Thank you so much!

Josette Contreras

@Ismael Jimoh Thank you so much!

Anna-BigPicture

Hi @Josette Contreras

Taking into account your requirements, BigPicture seems to be a good match!

The app strongly supports Resource Management by providing crucial information to plan workload efficiently at a project, portfolio, or PI/Sprint level.

You can display capacity, remaining capacity, and workload both on the Individual and Team level. Moreover, data can be shown in percentages, man-days, hours, story points, or as a heatmap, which allows precise analysis of the consumption of currently utilized resources and forecast availability.

Tag me if you have any questions.

Josette Contreras

@Anna-BigPicture Thank you!

Irina Lemus

Hi @Nataliya Vasyliv_Reliex_ @Anna-BigPicture

What are the requirements for these apps to work? Is the assumption that there is a sprint concept in place and devs and log their hours? or Planning a start and due date suffices? or just having worked assigned does the magic? Thanks!

@Ismael Jimoh any recommendations to have a sense of capacity /resource allocation when sprints aren't planned (locked down)? Currently I use the Plan's View that comes with Jira but it requires high maintenance and when I have several resources working on the same project it is not very helpful. I created a customer field to have some ideas, but not great to have a visual at any given time on what each of the 14 devs are working on. I setup filters and dashboards but is very manual...

We also have installed the Smartsheet Jira Connector but it doesn't work great. It keeps failing to sync, so it becomes high maintenance.

anyways... Any possible solution out there to help with this?

Nataliya Vasyliv_Reliex_

Hi @Irina Lemus
For a resource planning plugin ActivityTimeline the basic requirement is a Start and End Dates configured.
The plugin allows users to log their hours and view their progress in a timeline format, which can be very helpful in understanding their progress and workload. Plugin doesn't have Sprints. But ActivityTimeline has features such as setting goals, tracking progress, and assigning tasks, which can be beneficial even if Sprints are not in place.
Magic can happen with automation scheduling only if users are assigned

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