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Is there a way I can see only the first open issue for a project, then once that issue is closed the

Brad Lynch_9eo53r

I have 2 similar projects running at a similar time. They have a similar issue structure.

Proj 1

issue 1

issue 2

Proj 2

issue 1

issue 2

In a board I want to only display proj 1 issue1 and proj 2 issue 2 until the issue is closed, then display the next issue, i.e proj 2 issue 2 (once proj 2 issue 1 is closed.

Accepted answers

Ste Wright

Hi @Brad Lynch

Possibly - you'd need dynamic metadata to refer to do this - for example...

At creation, use automation to...
- Link all the Issues together (for future reference)
- Add a label to the first Issue
- When Issue 1 closes, assign the label to Issue 2, based on it being linked to Issue 1
Set the board filter to only show Issues which are closed, or are open with that label

^ This could work - do you think this is suitable for your need? Happy to provide more specific instructions if needed

Out of interest - why is this needed? Why not just have all the Issues on the board?

Ste

All comments

Ste Wright

Hi @Brad Lynch

Possibly - you'd need dynamic metadata to refer to do this - for example...

At creation, use automation to...
- Link all the Issues together (for future reference)
- Add a label to the first Issue
- When Issue 1 closes, assign the label to Issue 2, based on it being linked to Issue 1
Set the board filter to only show Issues which are closed, or are open with that label

^ This could work - do you think this is suitable for your need? Happy to provide more specific instructions if needed

Out of interest - why is this needed? Why not just have all the Issues on the board?

Ste

Brad Lynch_9eo53r

Hi @Ste Wright , Thank you for your response. Yes I think that could work. I'm fairly new to Jira so more detailed instructions would be greatly appreciated.

As I might have 4 or 5 similar project on the go at the same time, I really only want to display what my next steps are for each project.

Cheers Brad

Ste Wright

Hi @Brad Lynch

Did you get this to work?

You did ask for instructions above - these are below. This is an example of how you could do it.

In summary, we will create:

A Board, and a Filter for one Issue at a time to display
Automation Rule 1 - which will link all Issues together
Automation Rule 2 - which will bring one open Issue to the board at a time

Note:

This is assuming the Issues are created in order (i.e Issue 1 is worked on first, then Issue 2, then Issue 3, etc). If this is not the case, the rules might look different.
I've used a Company-managed Software Project. You need this so you can edit the Board filter.

Board:

To create a Board...

Go to the search bar in the top-right, and select Boards from the menu at the bottom of the pop-up (in line with Go to all)
Select the Create Board button
Follow the steps to create a Board, creating the Board from an existing Project (choose any relevant)

Before editing the Filter...

First, decide how to label the Issue as the one to display. You could use a label or a custom field. I'm going to use a label "Current"
Create the field/label

Then edit the Filter...

On your Board go to the 3-dots icon (top-right) > Board Settings
Select General > Edit Filter Query
Change the filter to include all Projects for this board, and the label - eg...
- project in (ABC, XYZ) and labels = Current
Save the filter, then return to your board

Automation Rules

You might choose to create this rule either per Project, or globally. To access these options...

Project: You'll need to be a Project Admin, then go to...
- Project Settings > Automation
Global: You'll need to be a Jira Admin, then go to...
- Jira Settings (cog-icon in top-right) > System > Global Automation

I'd recommend one set of rules per Project works best in this instance - i.e you'd need to follow the instructions below for each Project you have.

Before creating the rules...

You need to set the first Issue's label - all other Issues will be handled by the rule. This will use the label from the board - i.e "Current"
You need a method to identify the last created Issue. Again, you could use a custom field or a label - I'm going to use a label "Last_Created". You also need to add this manually to the first Issue.
You need to decide which link type to use - I'm going to use blocks/is blocked by, but you could create a unique link type if preferred. You can do this as a Jira Admin via...
- Jira Settings > Issues > Issue Linking

Automation Rule 1 - Link Issues

The rule will...

Link the newly created Issue to the last created Issue
Remove Last_Created from the previous Issue, and adds it to the newest Issue

To create this rule...

Select Create Rule
Set the Trigger to Issue Created
Add a Branch - choose Branch rule / related issues. Then set...
- Type of related issues = JQL
- JQL - labels = "Last_Created"
Within the Branch, add an Action - Edit Issue
- Select Linked Issues from the drop-down
  - Set to blocks - Trigger Issue
- Select Labels from the drop-down
  - In Values to remove, add Last_Created
    - This option is available through the 3-dots icon
Next, click outside of the Branch, and create another Action - Edit Issue
- Select Labels from the drop-down
  - In Values to add, add Last_Created
Give the rule a name, and publish it

Automation Rule 2 - Set Board Label

This rule will...

Add the label Current to the next Issue in line, to bring it onto the board

To create this rule...

Select Create Rule
Set the Trigger to Issue Transitioned. Then set...
- To Status = Done
Add a Branch - choose Branch rule / related issues. Then set...
- Type of related issues = Linked Issues
- Link types = blocks
Within the Branch, add an Action - Edit Issue
- Select Labels from the drop-down
- In Values to Add, add Current
Give the rule a name, and publish it

There's still some things to decide above - and some edits you might make, for example...

If you use a custom field, or a different label
Whether you want to remove the "Done" Issue from the Board. I didn't in Rule 2, but you could...
- Add this as an additional Action outside of the Branch (remove the Current label)
- Or, manage this from Board Settings if you want to keep done Issues for a certain period, using the filter to hide older resolved Issues, or use the option Hide completed issues older than on a Kanban Board.
How you manage reopened an Issue - does this mean you have 2 current Issues on the Board? Or is there another action to automate?

Let us know if this works for you - or feel free to reach out if you have any questions

Ste

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