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How to create Jira Automation rule for - Send email when all stories for an epic are done

Justin Princehorn_13n6o9

Hi, I have a jira project that has only epic issues and then a second project that has only user story issues. The user stories are linked to the epics from the other project.

I'd like to write a jira automation rule so that anytime a user story is marked Done, I want a rule to trigger that essentially does the following:

1. Checks if all other stories in that same epic as the triggering story issue are already marked Done

2. IF True, then send an email.

So far I've tried using the following steps:

1. Trigger - when a issue transitions to Done

2. Condition - Check for related issues using jql "epic link" = {issue.parent.epiclink} and the condition for those all matching this specified jql status = Done

However, the epic link jql noted above is not acceptable syntax and can't figure out how to write it.

3. Action - if condition true, send email

Please help!

Thank you,

Justin

Accepted answers

Mikael Sandberg

Hi @Justin Princehorn,

Welcome to Atlassian Community!

You could use the "When all stories are completed → then close epic" automation in the Library as your start

Screen Shot 2022-02-23 at 10.23.59 AM.png

Instead of the transition at the end, replace that one with the Send email action.

All comments

Mikael Sandberg

Hi @Justin Princehorn,

Welcome to Atlassian Community!

You could use the "When all stories are completed → then close epic" automation in the Library as your start

Screen Shot 2022-02-23 at 10.23.59 AM.png

Instead of the transition at the end, replace that one with the Send email action.

Justin Princehorn_13n6o9

Hi Mikael,

I tried that but no actions are performed when the rule triggers.

see snapshot

Any suggestions?

Mikael Sandberg

I missed that you are dealing with two different projects. In this case you have to configure the automation to be under the Global administration, then from the Rule details you can change the automation to be for multiple projects.

Justin Princehorn_13n6o9

Thank you! I will need to work with the jira admin I think to try this out. I’ll let you know if that does the trick.

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