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Bulk Workflow Status Migration

Alex Borges da Silva

So, I have recently become a Jira Admin in the company I`m currently in and we have an issue with Statuses.

Prior to my arrival, there was no Status management whatsoever, thus we have today for example 5 statuses that indicate blocked:

-Blocked // Bloqueado // Bloqueados // Bloqueada // Bloqueado(a)

I`m currently with the task to clean this and merge all these statuses to only 1.

Is there any way to do this that isn't switching the existing workflows by a new one with the correct statuses? i.e. a bulk change from one status to another (where it changes also the workflows)

I did not find anything regarding this topic yet. If there are no better options for this... then monkey job it is.

Accepted answers

Stefan Salzl

Hi @Alex Borges da Silva and congrats to becoming Jira Admin

With the right permission (which you should have as jira administrator) you are able to do the bulk transition:

choose issues in the left menu bar
filter for all issues that have wrong status and need to be transitioned
on the right upper corner klick the '...' and choose bulk issues
on the next screen select the issues that need to be transitioned (in this case as pre-filtered that might be all issues)
click next
choose the transition action

Hope this helps. Please let us know if there are any further questions.

Best
Stefan

All comments

Stefan Salzl

Hi @Alex Borges da Silva and congrats to becoming Jira Admin

With the right permission (which you should have as jira administrator) you are able to do the bulk transition:

choose issues in the left menu bar
filter for all issues that have wrong status and need to be transitioned
on the right upper corner klick the '...' and choose bulk issues
on the next screen select the issues that need to be transitioned (in this case as pre-filtered that might be all issues)
click next
choose the transition action

Hope this helps. Please let us know if there are any further questions.

Best
Stefan

Alex Borges da Silva

Hey, @Stefan Salzl Thanks for the quick response!

See, it is not a status transition (i.e. from "to do" to "doing"), it is between different workflows...

Example:

I have Workflow A with:

To-Do, Doing, blocked, and Done

Workflow B with

To-Do, Doing, Bloqueado, and Done

(Bloqueado means Blocked in Portuguese)

Thus we want every workflow and issue to have Blocked and not Bloqueado... Since the workflows are currently active I cannot simply enter on each one and change it...

The solution I`m going through right now is deactivating the workflow, changing the status to the correct one, reactivating it, and then bulk changing... but this approach will take a great amount of time...

Stefan Salzl

okay. are those workflows withn the same project? or is it:

workflow A in project A
workflow B in project B

and you would like to have workflow A also in project B ?

In this case you could associate the workflow scheme from project A to project B. You will then be asked how you want to map the status:

Alex Borges da Silva

Sadly it is WF A in Proj A and WF B in Proj B
Right now I cannot use WF B in Proj A (since it is not a feasible resolution for most of the projects)

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