New group in Project Roles - doesn't apply to every project

Question

Hi!

We've stumbled on a problem when we're trying to add a new group through System -> Project Roles and Manage Default Members.

I'm using the Viewers group in Project Roles to add a new group of users, but sadly it's only applied to newly created Jira Projects, not existing ones.

Did anyone find how to handle this issue? Is there any option to propagate this change to all existing projects?

Nic Brough -Adaptavist- · Answer

You will need to add new groups to existing projects manually, or with code.  And check before inflicting potentially unwanted change on the project owners.

Kamil Podejma · Answer

Thanks, Nic!

We want to add our internal Business Intelligence team to all projects to gain insight into the workload.

That's why I'd like to propagate this change to all projects.
Of course, I can tell our PMs to add them manually, but that would be very time-consuming with this number of projects like ours.

Nic Brough -Adaptavist- · Answer

There's no problem here, it is working as intended.

A default value is only supposed to be used when something is created.  It is not a global setting that you can change later.

It would actually be a dreadful thing to do, to have a change like this propogated to all projects automatically - a lot of projects do not want groups or users added to them later just because someone thinks it's a good idea, they want to retain control over their users - that's the whole point of using roles in projects - the project owners can control the access.

You will need to add new groups to existing projects manually, or with code.  And I'd strongly recommend talking to all the project owners before you do it (or asking them to do it)