Show Epics in another project under a certain state

Question

Hi,
bit new to the settings within Jira and have my own playpen trying to go through settings and structuring projects

in real my team has a project where the epics are driven from 2 other projects. essentially the team gets work from multiple teams

i wish to only show epics on the backlog view (as per screenshot) that are passed a certain state from the other teams, rather than everything. is this possible based on filters?

Bill Sheboy · Answer

Please try this:

project = myProjectNameA
 OR (project = myEpicProject1
      AND issueType = Epic
      AND status IN ("use this status 1") )
 OR (project = myEpicProject2
     AND issueType = Epic
     AND status IN ("use this status 2") )
 ORDER BY Rank ASC

where myProjectNameA is your development team and the epics come from the other projects.

And as epics are completed, remember to "mark as done" from the epic panel so they disappear from the list.

Anthony Pugliese · Answer

Hi @Bill Sheboy

thanks for reply

Yes: For a company-managed project, you can limit the included epics by status with your board (and backlog) filter

as per above, that's all i require. i am not interested in child items but just filter the epic list so that there isn't noise on work that isn't in a state to be worked on

how would i go about this?

Bill Sheboy · Answer

Hi @Anthony Pugliese -- Welcome to the Atlassian Community!

With built-in features, the answer is "yes" and "no" (if I am understanding your need correctly).

Yes: For a company-managed project, you can limit the included epics by status with your board (and backlog) filter

No: I suspect you also want the child issues for the epics limited by which epics are available.  I believe that is not possible with out-of-the-box JQL, as it would require a nested query, and JQL is not a SQL.  There are marketplace addon apps for JQL which do have this capability.

A complicated and free (cost, not effort) work-around is to dynamically change the board's filter using an automation rule, triggered on changes to the status of the epics.  That would do what you note.  Disclaimer: I have successfully and dynamically changed saved filters with such rules but not for a board filter.

Kind regards,
Bill