BigPicture - how do you manage situations where you need more than one parent?

Question

I am curious how others manage the situation when you need to connect projects, for example, to multiple portfolios?

If you have for example a project that involve IT and Logistics, or marketing and IT, how do you ensure that you have both the overview of the project itself and making sure that the different portfolios also see the correct information?

The way I do it is to duplicate the project under each portfolio, which is the only solution I see, as you can only have one parent?

Jimi Wikman_ex43zi · Answer

I understand that structure, but when you have for example visions or cross portfolio projects that does not work. The only way I see to manage this is to duplicate the same boxes multiple times in different subboxes.

So you would have a cross portfolio project and two portfolios for example. Under the cross portfolio project you add two sub boxes, one for each portfolio. In each Portfolio you would have one sub box each for the engagement for that portfolio in the cross project.

This way the cross project leader can see everything related to the cross project and each of the portfolio owners can see everything related to their portfolio.

Anna-BigPicture · Answer

Hi @Jimi Wikman

Your Boxes can represent project phases or stages, Projects, or even reporting periods of your organization. Please note that for better reporting purposes, you can create an uber Portfolio.
 You can jump into any of those levels, and the App will filter out all the work items already planned on the higher level. This lets you focus on what you are currently interested in.

Jose Luis Gaitan · Answer

Hello, @Jimi Wikman ;

I used BigPicture in a similar situation. You can create a project with all the areas/departments included and later, to view only the information you need, you can use qick filters (for example, one by area)