Confluence pages and content - aging and archiving/deleting

Question

Hello, there are a series of pages in Confluence that I need to organize but first I need to determine how old and stale the information is versus the most recent.  Then I have to take the old information/links and archive them.  Can anyone let me know:

1) How can you tell the age of a confluence page or it's content? Is there any way to do that easily?

2) Once age has been determined, is there a way to archive and/or delete the page, link or content and how?

peter.brauer1 · Answer

I did this using Table Transformer for Confluence Cloud.

1. Created a Page Properties report

2. Created a simple SQL Statement:

SELECT
         'Title',
         'Author',
         'Date Created',
    DATEDIFF(day, 'Date Created', "today") AS 'Days Since Created'
    FROM
         T1
    ORDER BY
         DATEDIFF(day, 'Date Created', "today") ASC

3. Then wrapped that in a Filter for the page

Hope this helps.

Levente Szabo _Midori_ · Answer

@Steven Gara

The easiest and most effective/error-proof way to do it is automatic. Better Content Archiving is now a de-facto tool for all deployment types of Confluence when it comes to:

* option to use many custom statuses (much more than Confluence has built-in)
* automatic content status classification
* automatic notification to content owners (or other stakeholders)
* automatic archiving/deletion (deletion works even on free Confluence tiers)

For your use case:

* Set up your content status scheme that contains all the statuses that you want to apply to contents.
* Refresh your content statuses to determine the status of each content.
* Set up your automation scheme to automatically delete or achieve the pages.

Learn more about each feature in the documentation >

or

Browse the library of tutorial videos for each feature>>

(Please note that Better Content Archiving for Confluence is a free/paid, supported app and I'm part of the team developing it.)

Adrian Hülsmann - B1NARY · Answer

Hi Steven,

Your use case of identifying outdated pages for review and archiving sounds like a perfect fit for Breeze - Content archiving made simple for Confluence Cloud.

It is a full-fledged content lifecycle management solution for Confluence that gives you

* automated content analyses,
* page review and archiving workflows,
* global and space-level overviews about your content statuses,
* page and space ownership,
* reports and notifications,
* bulk archiving and deletion,
* analytics,
* and more to update outdated pages quickly and enhance collaboration.

👉 Feel free to try it or schedule an appointment with me for a personal demo.

Cheers, Adrian from B1NARY (we are the developers of Breeze)