Dear Atlassian Community, I have a couple of questions about some possible features that me and my team have been looking for lately. * The first one is - is it possible to create an issue in Jira from an email's inbox or to register it as a comment in an already existing ticket? I have looked into some add-ons and applications, but I would like to get some direct answers and suggestions from the community here. * The second one is - in case an email is already created as an issue/comment, is it possible to publish only the last reply in it and not the whole email communication? Shortly said - to hide the quote (Re:) history until the last reply? I am looking forward to hearing from your suggestions and advices. Kind regards, Nadezhda Hristova

Thank you for the details and for testing, @Nadezhda Hristova. Depending on the mail client they are using, it will prompt add the quoted text in the response. On Jira cloud, we use the velocity template, but it doesn’t catch the variants from different mail clients, with may not strip the quoted reply. I mentioned previously about Outlook because this issue usually happens when replying using Outlook. There is a workaround, but it’s available only for Server: Remove previous content from incoming email from Jira server in Microsoft Outlook There are feature requests suggesting improvements for Cloud: Better support for reply emails from Outlook by mailhandlers As an admin I want the ability to configure the regex used by the Service Desk mail handler So, it will really depend on the mail client and how they are using it. On Gmail, for example, there is the option to expand the quoted text and if the customer adds the comment on the quoted part, it will be added to the comment on Jira.

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Possibility to create an issue from an email and hide the quoted (Re:) text until the last comment

Nadezhda Hristova

Dear Atlassian Community,

I have a couple of questions about some possible features that me and my team have been looking for lately.

The first one is - is it possible to create an issue in Jira from an email's inbox or to register it as a comment in an already existing ticket? I have looked into some add-ons and applications, but I would like to get some direct answers and suggestions from the community here.
The second one is - in case an email is already created as an issue/comment, is it possible to publish only the last reply in it and not the whole email communication? Shortly said - to hide the quote (Re:) history until the last reply?

I am looking forward to hearing from your suggestions and advices.
Kind regards,
Nadezhda Hristova

Accepted answers

All comments

Angélica Luz

Hello @Nadezhda Hristova,

Welcome to Atlassian Community!

On Jira Service Management, it’s possible to add a comment via email if the person who is sending the email has permission on the ticket (reporter, participant, or member of an organization the ticket was shared with) and if the summary contains the issue key.

If the person doesn’t have permission and the email summary doesn’t contain the information about the existing ticket, a new one will be created.

Regarding your second question, there is an option that removed the history of the email. Please, go to Cog icon > Products > Email requests and select “Strip quotes”.

Screen Shot 2021-06-22 at 18.05.20.png

Hope this helps!

If you have any other questions regarding this matter, please let us know.

Kind regards,
Angélica

Nadezhda Hristova

Hello, Angelica,

Thank you very much for the detailed answer.

Unfortunately, this method is tested and does not work for some reason. Do you have any other suggestions or ideas why it does not work as supposed to?

If you need an example ticket or a screenshot of anything, I will be happy to share it with you.

Kind regards,
Nadezhda Hristova

Angélica Luz

Hi @Nadezhda Hristova,

Do the customers use signatures on their emails?

I’m asking because there is a bug related to the Strip Quotes feature where it doesn’t work as expected when the email contains a formatted signature:

Strip quotes not working when email contains formatted signature

Nadezhda Hristova

Hello @Angélica Luz

We weren't familiar with this bug before but I tested it out. Here are the results:

To elaborate, the Re: from the e-mail with signature did not quote any of the previous text in the comments, but the e-mail without signature sent a quoted Re: .

Is that the same bug you are talking about or that is a different case here?

Kind regards,
Nadezhda Hristova

Vitalii Saienko

Hi @Nadezhda Hristova

As an alternative, you can use official Atlassian's Jira Cloud for Outlook add-in which allows you to create issues from email or send an email to an existing issue. It allows attaching email as it is to Jira issue or you can send it as a comment. Check out this link https://appsource.microsoft.com/en-us/product/office/wa200000056

Patrick Schüßler _yasoon_

Hi @Nadezhda Hristova ,

I think Atlassian's Jira Cloud for Outlook add-in is a really good solution in this context.

We also provide an add-in: You can create or update Jira issues quickly with content from your Outlook emails. You can choose if you want to share just an email or a whole email conversation incl. future replies.
Also attachments and text formatting like lists, colors and tables can be taken over easily. Additionally, it is possible to reply to emails from within Jira.

And there are even more nice features to explore:

Demo: Microsoft 365 for Jira – IT project management use case - YouTube

Feel free to take a look at our product page or marketplace listing.

Cheers,

Patrick

Nadezhda Hristova

Thank you, very much for the suggestion @Vitalii Saienko

I will have a look at the add-on.
For another case, we are actually testing out the Outlook Email for Jira. If you are familiar with both apps, can you share with me, in advance, some information with comparison for both of the apps?

Kind regards,
Nadezhda Hristova

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