When Cloning Sub-Tasks, How can my subtasks inherit a variable in the parent task summary

Question

We use Jira for onboarding employees and we have a template onboarding story with a name for example,

Employee Onboarding - {Employee Name}

Under this parent story are 30 onboarding sub-tasks that are also cloned whenever we onboard a new person.  Examples are:

Add to Slack - {Employee Name}

Announce to Team - {Employee Name}

If we onboard a guy Josh Harder the parent story summary would be:

Employee Onboarding - Josh Harder

and then when we clone it - we would LOVE to somehow have Josh Harder populate to all the subtask story summaries.

Any ideas about how we can do this?  Right now our team is clicking into each subtask to update the employee name and it is so time consuming!

Katie Rapp_qkm5sl · Answer

Hi Alexis,

I am working with Michelle on implementing this. Thanks for taking the time to write out the above solution for us!

So I am running into a few issues.

1. The automation is working partially but it is only populating "{Employee Name} - Employee Onboarding" to the first half or so of the subtasks. Any ideas as to why it isn't working for all the subtasks attached to the story?

2. Is there anyway to NOT populate "-Employee Onboarding" and just populate the name to all the subtasks? For example, the parent story is:

{Employee Name} - Employee Onboarding

and each subtask becomes:

{Employee Name} {Subtask Name}

Thanks so much for your assistance!
Katie

Marlene Kegel - codefortynine · Answer

Our cloud apps Deep Clone for Jira and Advanced Bulk Edit for Jira are able to replace text in issue summaries.

With Deep Clone you could replace the text while you're bulk cloning the issues (stories, subtasks, ...)

Advanced Bulk Edit is similar to the Jira Bulk Change feature, but offers some advanced functions.

If you have questions or feedback, don't hesitate to get in touch with our support.

Alexis Robert · Answer

Hi @Michelle Hirons ,

the following rule with work fine for this :

You will need to use the following smart values in the first Edit Summary action :

{{issue.summary}} - {{triggerIssue.fields.summary.replaceAll("(Employee Onboarding - )","")}}

And this one in the second Edit Summary action :

It worked for me when the template issue looks like this :

Let me know if this helps,

--Alexis