Resource Workload

Question

Guys, 
Is there a way we can track what all activities are aligned for day. Basically want to track the resources allocation. Is any resource overburden with the bandwidth or he can more task for the day. Want to review the reports on Daily, Weekly and Monthly.

Want to track where user is spending 8 hrs in day

Nataliya Vasyliv_Reliex_ · Answer

Hi @Akshay Kalra

If you are still looking for a solution I can provide a some solution for you. Jira Software does not provide such feature. In ActivityTimeline we created a features that helps track everyday activities.

To track the resources allocation possible by several parameters:

- by Workload (based on remaining time estimates of tasks)
- by Worklogs (based on tasks remaining estimates in the future and logged hours in the past)
- by Number of Issues (based on number of scheduled issues / per day)
- by Availability (based on capacity and remaining estimates of scheduled tasks)

You can easily check the workload on display:

ActivityTimeline app has a possibility to generate numerous of reports to track Daily, Weekly and Monthly activity.

Jimi Wikman_ex43zi · Answer

Jira Software does not have Resource Management in that sense.

It is for many reasons, and one is of course that it is popular to use arbitrary values for estimations in Agile in the form of Story points. That makes any form of individual, or team based, resource management impossible.

Of the many tools for tracking time, there is one fundamental flaw in using it in Jira and that is that Jira Software is a task management tool, not an HR or time management tool.

Of the hundreds of teams I have coached and worked with, only one had 100% coverage of their time in Jira. This was per the client's request, and it was a mess, with people spending more time micromanage their time than actually building anything.

Remember, your tasks in Jira only make up for roughly half of your time. This is because you will have things that are not included in the tasks. Things like meetings, stands ups, retrospectives, code reviews, bathroom breaks and much, much more is counted towards a teams efficiency and is usually not included in the estimates.

You also don't have things like distractions as in a busy office space or when people split their work between 2 or more projects.

So you will never get a full picture in Jira unless you spend a lot of time in there and make issues for every small thing that our team members do.

Adam _SoftwarePlant_ · Answer

Hi @Akshay Kalra

For the individual resource/team capacity tracking, I believe that you may want to look at some apps from the Atlassian Marketplace, such as BigPicture from SoftwarePlant (the company I am a part of) so that you can manage this aspect better. Please kindly take a look at the pages from our documentation related to resource management in the tool itself:

- Resources

In case you find the setup of the tool difficult at any point, our consultants will be more than happy to help you configure it according to your needs.

I hope this helps.

Best regards,

Adam