Automation for Jira: change security level for an issue based on other field value

Question

Hi,

I'm trying to set automation rule that will change the security level for a Jira issue based on a value set for other fields in the issue.

To be specific, I have 2 custom fields, email and username, and if any of the field is populated, on creation or edit, I need the automation rule to set the security level for that issue to be visible only for project members with role Administrator and Members. I've added Everyone under a custom role with custom restriction and I don't want them to see those fields when are populated. Everything works fine when I manually change the restrictions for each issue individually, but I want to automate this. FYI I'm working on a next-gen project.

I've set the atlassian-addons-project-access role with permissions to set security levels. The automation is run by me, I'm admin for the project, and creator of the automation rule. The conditions for the rule are set, and I tried various JSON options to change the security value, but with no success.

When debugging, I've tried basic option, to edit the Security level with the Edit issue action and let the filed be cleared, to remove security restrictions for manually restricted issues, but got this error:

Unknown fields set during edit, they may be unavailable for the project/type. Check your custom field configuration. Fields ignored -Security Level (security)

The Security Level filed is available for the permission screen. If anyone has faced with similar issues, any advice would be much appreciated. Thank you.

Kind regards,

Biljana

Marc -Devoteam- · Answer

Hi @tony wong

Have you checked that your Issue Security Scheme is set on the relevant project or projects?

That's the issue I encountered.

Associating the scheme with the project gave me the options as described by @Velizar Borisov

tony wong · Answer

HI Velizar

I'm running JIRA standalone versions, and not using JIRA cloud. Do you know if this function operation exist on standalone. I'm running into the same problem as the person above. In this version, i'm not getting any option when "Edit Issue Field" to set the operation either to (Set Value... or Copy From..)

Thoughts?

unknown · Answer

Hi Velizar,

Thank you for replying. I did some research today and figured out that the security level is available only for classic projects, tested it and it works as expected (it took me some time to figure out how Issue security scheme works, but when implemented, automation rule was changing the security level for an issue).

I voted on the request, even though it doesn't seem that it will be implemented soon. What is confusing is that you can actually limit issue visibility to certain users on next-gen using the Restrict option, but 'Restrict to' field is not available for automation rules.

Thank you for suggesting to use classic project. Since all our projects are next-gen, I need this for existing next-gen project. Thank you for confirming that it is not available for next-get, I thought I was misconfiguring something. And thank you for taking the time to reply on my question.

Kind regards,

Biljana