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In a next gen project, how do I limit board access independently of project access?

Daniel Schultz Nielsen_wq3ol6

We are a scrum team within a larger organization, working in a next gen project.

We want to give transparency to the organization on Product Backlog-level, but not on Sprint Backlog-level (aka board-level).

The scrum team members are either admins or members on the project. Everyone else are "viewers".

I see two possible solutions, but don't know how to implement them, or if they are even possible. Other solutions are welcome

Possible solution #1: Only admins and project members can see the board. Everyone can see the product backlog.

Possible solution #2: Only admins and project members can see subtasks/childissues. Everyone can see the Epic-level and Issue-level.

Accepted answers

KAGITHALA BABU ANVESH_z1zl10

Hello @Daniel Schultz Nielsen ,

First of all Backlog and Sprint are on same board. so we can't restrict the view on Board and sprint individually.

This is workaround only.

Create a board for backlog view for all

Board 1 -------- Board JQL --> Project = ABC and Sprint is EMPTY. --> Filter permissions ( All project users)

Board 2 -------- Board JQL --> Project = ABC --> Filter permissions ( Project specified roles / groups)

Thanks.

All comments

KAGITHALA BABU ANVESH_z1zl10

Hello @Daniel Schultz Nielsen ,

First of all Backlog and Sprint are on same board. so we can't restrict the view on Board and sprint individually.

This is workaround only.

Create a board for backlog view for all

Board 1 -------- Board JQL --> Project = ABC and Sprint is EMPTY. --> Filter permissions ( All project users)

Board 2 -------- Board JQL --> Project = ABC --> Filter permissions ( Project specified roles / groups)

Thanks.

John Funk

Hi Daniel - Welcome to the Atlassian Community!

The quick answer is that you can't. Permission in Next-gen apply to the project and all that comes with that.

However, you could create additional boards that use a filter with the Next-gen project. Then you could restrict the sharing of the filter, which restricts the sharing of the board.

Daniel Schultz Nielsen_wq3ol6

Hi John - Thank you!

Not sure what you mean:

you could create additional boards that use a filter with the Next-gen project.

Can you tell me how do I do that? Would be greatly apreciated.

John Funk

Sure, create a new filter for the project. It can be as simple as Project = ABC where ABC is the Next-gen project code. Be sure to save it and share it.

Then navigate to your list of all boards and click on the Create board link.

Select Scrum or Kanban and base it on an existing filter. Then use the filter you just created.

For the Location, you will not be able to link it to the actual Next-gen project, but that is okay, it will still work. Just link it to your profile.

Then you should be able to make your adjustments.

Eoin

@Daniel Schultz Nielsen you may find providing stakeholders outside your team with a saved filter may also satisfy your needs. It is similar to the above (but above you would need to go one step further and create the board using the filter - which would allow you to show the issues on a Backlog view).

The support doc for filters is here... https://support.atlassian.com/jira-software-cloud/docs/save-your-search-as-a-filter

The JQL you need would be something like this... project = <project name> and (Sprint is empty or Sprint in futureSprints())

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