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Confluence Mass Change Of Owner

Roja Gurram_ey6522

Hi All,

Does anyone know if there is a feature to change, en mass, the owner of a given set of pages?

When folks leave the company, they leave behind a lot of orphaned pages that don't get supported because there is no clear owner of the content.

Googling the question doesn't seem to provide a clear answer.

Looking forward for your replies!!!

Accepted answers

All comments

Dominic Lagger

Hi @Roja Gurram

This is sadly not possible, even for one page it seems to be impossible.

Here I found a feature request:

CONFCLOUD-7247

There isn't a workaround for this.

Regards, Dominic

Mykaela Doane_nqykm7

@Roja Gurram this is now possible, not in bulk but one by one. See here for more details: https://community.atlassian.com/t5/Confluence-Cloud-articles/New-Assign-and-transfer-page-ownership/ba-p/2396313

P. Bryan Edge-Salois

It's possible in Bulk using Automations.

Stacy Monnahan

how do you use automations to do it in bulk?

Dylan Moore_mi4b1m

Hey Stacy, i stumbled across your question trying to solve the same thing and I've managed to automate it out, steps below.

Scope:

2x series of child pages, each nestled under parent pages (referred to in this example as PARENT1 and PARENT2 - more likely the parent id will be a series of numbers)
PARENT1 and PARENT2 are both located in space ABC
- Under these 2 parent pages there are 280 pages created by a user (USER-A).
- These pages are updated daily by a service account (USER-SVC) daily and although USER-A isn't watching the pages, because they own the page they are getting 280 notifications daily.
Intent is to re-assign ownership of all 280 pages to USER-SVC
- Another use case similar to this could be when an employee leaves, assigning all pages they own to their team lead.

Automation

Navigate to automation from left toolbar when in space (ABC for me)
1. You could also do this on a global scale but you risk impacting more pages than required.
Create rule
1. Trigger: I chose scheduled for once every 5mins and turned it off when it had run (i tried manual trigger and only seemed to work on the page i triggered from)
2. Component: "FOR Each: Add a Branch" - I selected Page branch and then specified where author is one of USER-A (this would be the person that currently owns the pages and wants to change ownership)
3. Component: "IF: Add a condition" - I added a CQL condition which was just: parent = PARENT1 or parent = PARENT2
  1. As above PARENT1 is most likely a string of numbers you will find in the URL of parent page
4. Component: "THEN: Add an action" - I set this to change page owner and specified the user to be USER-SVC (aka our service account).

Hopefully this was clear to you/anyone else looking to bulk change ownership of a series of pages

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