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Is there a way to selectively export pages/spaces to PDF using predetermined labels?

Mrinalika Akula

Hi! I'm Mrinalika, a newbie to Confluence. I'm looking for ways to export confluence pages and spaces to PDFs selectively, perhaps using a predetermined label, etc.

For example:- I would like to export all the pages across spaces and within a space as PDFs. The catch here is I would like to export only those pages which are labeled as 'product fitment guides'.

Is there a macro or a utility which can help me in achieving this. I'm not looking at selecting manually.

TIA

Mrinalika

Accepted answers

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Shannon S

Hello Mrinalika,

Welcome to Community and Confluence! It's nice to meet you.

I believe what you're looking for might be possible in a few 3rd-party add-ons, such as:

You can add these to your instance as a trial and test them out; see if their capabilities are what you're looking for.

I hope this helps! Do let us know if you have any questions about it.

Regards,

Shannon

Nils Bier _K15t_

Hi @Mrinalika Akula

as @Shannon S mentioned, you could try our Scroll PDF Exporter, which allows you to export single pages, trees of pages, and define the export scope of the generated PDF based on certain labels that are set on a page (i.e. only pages with label "product fitment guides" should be exported).

Please note however, that you currently can only export pages that are within the same space - it's not possible to create a single export of pages from different spaces.

Please feel free to give Scroll PDF Exporter a try, and let us know via support@k15t.com, if you have any questions or problems with our app.

We'll be happy to help.

Cheers,
Nils

Mrinalika Akula

Thanks for responding Shannon. I was looking for some solution in-house, instead of going in for 3rd-party add-ons.

Is there a possibility to build some macros ?

Shannon S

Mrinalika,

Writing a User Macro is something limited only to Confluence Server. Even then, something like this might be a bit advanced and so it's hard to say if one could accomplish it from a single User Macro.

If you'd like to give it a try, you could install an evaluation Confluence Server instance and see if it's something you're able to accomplish with a User Macro.

Good luck, and let me know if you have any questions!

Regards,

Shannon

Mrinalika Akula

Hi Nils,

Thanks for sharing the capabilities of Scroll PDF Exporter. Will the plugin export unrelated pages within a space based on a common label?

I've been exploring the trial version of the plugin but looks like only pages weaved in a hierarchy can get exported based on labels.

let me know if I'm missing anything here.

Mrinalika Akula

Thanks for clarifying Shannon. So I'm assuming from your response that, Writing a User Macro is not possible while on Confluence Cloud and it holds good for any kind of User-defined Macro.

If this is true, then the only option for getting any additional functionality is via third-party plugins.

Nils Bier _K15t_

If you start the export from the home page of the space, and pick the wanted label, the result should be as expected (as all pages are stored as a child page of the home page).

Hope this helps.

Shannon Meehan _K15t_

Hi @Mrinalika Akula ,

I work with Nils here at K15t and we recently released a feature in our Scroll Documents app which enables you to selectively export Confluence pages across page trees and/or spaces based on labels.

The main purpose of the app is that you can define and manage multiple Confluence pages as a single document. So you can add metadata, save versions, track changes, send read requests, etc.

But the newest feature we introduced is a document composer that enables you to assemble a document from pages anywhere in your instance, tailor the structure and hierarchy, and since the app has an integration with Scroll PDF Exporter, you'll be able to export these documents to PDF using your predefined templates.

Here's the documentation article which includes a short video tutorial on how it works.

Feel free to give Scroll Documents a try and let us know (support@k15t.com) if you have any questions!

Cheers, Shannon (K15t)

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